Administrative Assistant

About the Role

This position is at our corporate office in downtown Grand Rapids. It is a great entry-level position for someone with a marketing degree who wants to grow with the company. As an Administrative Assistant, you support the front office so the rest of the team can stay focused and responsive. You’ll handle daily communication, keep shared spaces ready for guests, and take on coordination work that helps you build hands-on experience—especially when assisting the marketing department.

Key Responsibilities

• Manage incoming phone calls, take clear messages, and route requests to the right person
• Greet visitors, answer basic questions, and help them get where they need to go
• Receive, sort, and distribute mail and packages
• Set up conference rooms and meeting spaces so meetings start on time
• Assist the marketing department with documents, scheduling, and project support

Qualifications

• High school diploma or general education degree (GED)
• Proficient in Word, Excel, and Outlook
• Excellent communication skills
• Ability to multi-task in a fast-paced environment