Administrative Assistant

Key Responsibilities

• Perform a wide range of simple to complex administrative support duties in support of the Center Operations Manager.
• Create spreadsheets to track data and analyze results for errors, and work with applicable personnel to resolve them.
• Use a computer with Microsoft Office software to create, produce, and edit letters, memoranda, reports, or other materials from rough drafts or notes.
• Coordinate, consolidate, review for content and logic, and prepare production and program documents and reports, many of which may be deadline-driven.
• Develop an understanding of policy, procedures, and guidelines to apply judgment for interpreting content of proposed changes.
• Apply knowledge of the program to assist with the review and updating of SOPs and work instructions, track personnel changes, and maintain current organizational charts.
• Develop and maintain a master calendar of Program events, meetings, travel, and reports; and identify inconsistencies.
• Read and route incoming mail/email.
• Prepare outgoing mail and correspondence, including email.
• Arrange conference calls, monitor call-in line, and assist with the security and badging process.
• Coordinate and arrange meetings, including reserving facilities.
• Prepare meeting agendas and coordinate meals and refreshments.
• Meet and greet scheduled visitors and arrange their accommodations.
• Attend meetings to transcribe and distribute minutes, identify issues, and track to resolution.
• Perform other related duties as assigned.

Requirements & Tech Stack

• Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• MS Office Suite skills.
• Typing test of at least 30 WPM with no errors.
• High School Diploma.

Qualifications

• Strong written and verbal command of the English language.
• Strong administrative and organizational skills.
• Good interpersonal and communication skills.
• Demonstrates a professional work ethic.
• Ability to work independently and as a member of the team.
• Ability to work effectively and efficiently in a team environment and relate well to others.
• Ability to show initiative and commitment to the company's goals.
• Ability to readily adapt to changing requirements.
• Strong commitment to performing and producing at the highest level of quality in all functions.
• Ability to manage individual workflow effectively and improve processes when necessary.
• Ability to communicate verbally and in writing clearly and effectively with management, the government, contractors, and colleagues in a professional manner.
• Positive attitude focused on customer satisfaction.
• Must be a U.S. Citizen.
• Ability to obtain and maintain a Secret clearance.
• Must successfully complete a comprehensive seven (7) year criminal and credit history background check.

Desired Qualifications

• Four years of business administration experience preferred.

Physical Demands & Work Environment

• Must be able to lift 10 pounds.
• Good interpersonal and professional communication skills.
• Mainly office but may also include all other work environments as required.