Administrative Assistant

About the Role

Seeking an organized and versatile Administrative Assistant to provide vital, multi-departmental support to the Supply Chain. Key player responsible for keeping the Supply Chain running seamlessly through varied secretarial and administrative duties for the Purchasing, Quality, Service, and Logistics departments.

Key Responsibilities

• Responsible for various supplier collaboration activities
• Tracks, receives, and distributes product deliveries from the mailroom
• Maintains and updates Supplier Non-Disclosure Agreements (NDA)
• Supports new Supplier Setup/Onboarding documents
• Manages all Supplier Liability Insurance renewals
• Supports invoicing verification, approvals, and retention processes
• Attaches invoices to appropriate documents
• Scans various documents and uploads into systems
• Performs other related duties as assigned or requested

Requirements & Tech Stack

• Required to work onsite in Pittsburgh, PA, Monday - Friday
• SAP
• GSS
• Microsoft Products (Word, Excel, PowerPoint)

Qualifications

• High school diploma or GED, or one to three months related experience and/or training, or equivalent combination of education and experience.
• Ability to read, analyze, and interpret common scientific and technical journals, financial reports, and legal documents.
• Ability to respond to common inquiries or complaints from customers, regulatory agencies, or members of the business community.
• Ability to write speeches and articles for publication that conform to prescribed style and format.
• Ability to effectively present information to top management, public groups, and/or boards of directors.
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of suppliers or employees of the organization.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.
• Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.