Administrative Assistant

About the Role

An Administrative Assistant I will provide day-to-day administrative support under direct supervision.

Key Responsibilities

• Maintain and promote a strong health, safety, environment, and quality (HSEQ) culture for all employees, vendors, subcontractors, and customers to comply with HSEQ policies, procedures, regulations, and continual improvement objectives.
• Identify and communicate workplace hazards and risks with a commitment to correct or seek assistance in correcting unsafe or nonconforming actions or conditions.
• Provide administrative support to department: schedule meetings, process mail, assist with correspondence, make copies, maintain standard department materials, and manage distribution.
• Write, proofread and distribute/mail correspondence, reports, and letters as requested.
• Check and prepare invoices for approval; route to Accounts Payable for payment and complete necessary follow up work.
• Facilitate invoice billing: internal invoices and tracking/management of payment status.
• Track and record payroll records.
• Perform transactional data entry into systems with a high degree of accuracy.
• Scan, organize, and file payroll documents.
• Work with corporate and divisional support on a variety of clerical related tasks.
• Assist management with development and assembly of presentation materials.
• Other duties as assigned.

Requirements & Tech Stack

• Microsoft Suite proficiency

Qualifications

• High school diploma or GED
• 0 to 3 years of related administrative experience, or an equivalent combination of education and experience.
• Strong attention to detail
• Maintain confidentiality at all times
• Ability to multitask
• Ability to prioritize
• Ability to project a professional image