Administrative Assistant

Key Responsibilities

• Provides administrative and clerical support to office personnel and project teams.
• Processes, formats, transmits, and distributes project and business documents in a timely manner.
• Performs word processing, data entry, and document management activities.
• Registers projects, proposals, and related business records within company systems.
• Creates and maintains project, client, and administrative files and folders.
• Organizes, files, and maintains electronic and physical records in accordance with company procedures.
• Assists with the preparation, assembly, binding, and distribution of reports and project deliverables.
• Formats, scans, uploads, and archives project and business documentation.
• Assists with answering telephone calls and directing inquiries appropriately.
• Supports incoming and outgoing mail distribution and other routine office operations.
• Provides backup support to other administrative personnel during absences, training, meetings, and periods of high workload.
• Maintains confidentiality of company, project, employee, and client information.
• Assists with maintaining organized office records and administrative systems.
• Supports continuous improvement of administrative processes and workflow efficiency.
• Performs other duties as assigned.

Requirements & Tech Stack

• Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• High school diploma or GED required.
• If driving for, or on behalf of, any ECS subsidiary, a valid driver’s license is required.
• US Military ranks E-4 qualify for this position.

Qualifications

• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and meet established deadlines.
• Effective written and verbal communication skills.
• Ability to accurately process and maintain documentation and records.
• Ability to learn company systems, processes, and administrative procedures.
• Ability to work both independently and as part of a team.
• Strong customer service and interpersonal skills.
• Ability to prioritize workload in a fast-paced environment.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Dependable work habits and a commitment to accuracy and quality.