Administrative Assistant

About the Role

The Administrative Assistant provides a key supportive role by assisting managers, employees, and office visitors by handling a variety of tasks. This role requires professionalism, a positive attitude, self-motivation, organization, and accuracy.

Key Responsibilities

• Answer phones professionally and effectively.
• Perform heavy data entry (time cards, field reports, labels, etc.).
• Organize project documentation.
• Create and maintain Excel spreadsheets.
• Provide superior customer service to internal and external customers.
• Plan events.
• Coordinate and schedule project meetings, and prepare meeting agendas.
• Track calendars.
• Assist with purchasing office supplies.
• Prepare and track electrical permits.
• Provide general administrative support to project teams.
• Assist with basic PC duties (small lump sum billings, permits, reconcile permit accounts, data entry, admin. tasks).
• Provide front desk relief and/or additional administrative support to meet business and staffing needs.
• Prepare routine correspondence (letters, memos, meeting notes).

Requirements & Tech Stack

• Microsoft Office Suite (Excel, Word, Outlook)
• Experience in office administration, business communication, or customer service.
• Data entry, recordkeeping, or document management systems.

Qualifications

• High school diploma or equivalent required.
• Associate degree in business administration or related field preferred.
• Attention to detail.