Admin Assistant
UPMC
Pittsburgh, PAFresher1h agovia LinkedIn
Job Title: Administrative Assistant - Associate (Physician Services, Children's)
About the Role
- Provides general administrative support to a department or group of professionals.
- This role will work daylight shifts, Monday - Friday.
- Hybrid - Office and work from home.
Key Responsibilities
- Orders office supplies and maintains office equipment.
- Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).
- Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review.
- Performs routine clerical functions, such as copying, sorting, filing, and typing.
- Sets up and maintains varied office files, logs, and records office activities.
- Assists in researching, drafting, and/or abstracting routine reports.
- Compiles and analyzes basic information.
- Answers, screens, and routes incoming calls and messages.
- Responds to routine questions.
- Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).
- Greets, screens, and directs visitors to appropriate staff member.
Requirements & Tech Stack
- Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software.
- Ability to use applicable MS Suite products.
- Knowledge of business processes and procedures.
- Ability to use basic reasoning skills.
Qualifications
- High School diploma or equivalent.
- Up to one year administrative experience preferred.
Licensure, Certifications, and Clearances
- Act 31 Child Abuse Reporting with renewal.
- Act 33 with renewal.
- Act 34 with renewal.
- Act 73 FBI Clearance with renewal.