Admin Executive

Lanstitut

About Lanstitut

Lanstitut is a full-stack employability-led platform dedicated to connecting healthcare professionals with international job opportunities. We equip professionals with essential language skills, certification support, and cultural training for a seamless transition. Through strategic partnerships with hospitals and medical institutes worldwide, we provide a structured pathway to help professionals navigate complex regulations, enhance their skills, and advance their global careers.

Job Summary

We are looking for a proactive and responsible Admin Executive to oversee the day-to-day operations and maintenance of our branch. The ideal candidate will ensure that the facility is well-maintained, safe, organized, and fully operational to support smooth offline class delivery for students and faculty.

Key Responsibilities

• Facility Management & Branch Maintenance:

• Regularly monitor the maintenance of the branch premises to ensure cleanliness, safety, and proper functioning.

• Ensure classrooms, common areas, washrooms, and office spaces are clean and well-maintained throughout the day.

• Ensure classrooms are locked and secured after hours, and lights, ACs, and electronic devices are properly switched off.

• Monitor the functioning of electrical, plumbing, internet, AC, and other essential infrastructure systems.

• Coordinate repairs, servicing, and preventive maintenance activities with vendors and maintenance teams.

• Report facility-related issues promptly and follow up until resolution.

• Maintain a professional, organized, and student-friendly branch environment at all times.

• Vendor & Service Coordination:

• Coordinate with housekeeping, security, maintenance staff, and external vendors for smooth branch operations.

• Ensure all vendor services are delivered on time and as per operational standards.

• Track AMC schedules, servicing timelines, and maintenance activities for branch equipment and infrastructure.

• Follow up with vendors for repairs, replacements, and service completion when required.

• Classroom & Infrastructure Readiness:

• Ensure all classrooms are fully prepared before the commencement of offline classes and events.

• Monitor seating arrangements, classroom equipment, projectors, internet connectivity, and other learning infrastructure.

• Ensure uninterrupted classroom operations by addressing infrastructure-related issues immediately.

• Support classroom setup and operational readiness during new batch launches or branch expansion activities.

• Inventory & Asset Management:

• Maintain records of branch assets, equipment, furniture, and facility-related inventory.

• Monitor stock levels of cleaning materials, stationery, classroom supplies, and operational equipment.

• Coordinate procurement and replacement of branch supplies and equipment as required.

• Ensure proper usage, handling, and maintenance of all branch assets.

• Safety, Hygiene & Compliance:

• Ensure health, safety, hygiene, and operational standards are maintained across the branch premises.

• Conduct regular checks to ensure compliance with company policies and facility guidelines.

• Ensure emergency exits, fire safety equipment, and safety procedures are properly maintained and accessible.

• Address safety concerns and take preventive measures to maintain a secure environment for students and staff.

• Coordination & Issue Resolution:

• Act as the primary point of contact for facility-related concerns raised by students, faculty, and staff.

• Coordinate with the administration and operations team to ensure smooth branch functioning.

• Resolve operational and facility-related issues in a timely and efficient manner.

• Provide regular updates regarding branch maintenance, infrastructure needs, and operational challenges.

• Administrative & Reporting Responsibilities:

• Maintain records of maintenance activities, vendor services, inventory, and operational expenses.

• Prepare and submit regular reports related to branch facility operations and maintenance requirements.

• Track branch operational needs and communicate requirements to the management team.

• Support day-to-day administrative activities related to branch operations and facility management.