Administrative Assistant, Ecco (NYC Hybrid)

HarperCollins Publishers

Key Responsibilities

• Provide administrative support for the Publisher on fiction and memoir titles.
• Provide administrative support to the Associate Publisher on various publishing activities, including:
• Updating presentations
• Tracking expenses
• Monitoring seasonal deadlines
• Awards submissions
• Processing invoices
• Provide general departmental support, including:
• Ordering office supplies
• Distributing materials
• Booking conference rooms
• Taking minutes at weekly team meetings and seasonal meetings
• Draft correspondence and memos.
• Complete internal forms.
• Schedule, coordinate, and record minutes for meetings, video conferences, and conference calls.
• Prepare and distribute materials for team, department, and seasonal meetings.
• Order galleys and books for mailings.
• Act as the point person for the awards submission process, sending monthly emails to editors about upcoming awards and deadlines.
• Assist with completing mailings.
• Transmit manuscripts to production.
• Liaise with authors, agents, and other departments.
• Assist with special projects as needed.

Requirements & Tech Stack

• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint

Qualifications

• College degree or equivalent work experience.
• Ability to multi-task and manage time effectively.
• Excellent writing, communication, and organizational skills.
• Previous admin or publishing oriented intern experience is a plus.

Location: New York City

Salary: $55,000