Administrative Assistant

About the Role

We’re looking for an Administrative Assistant in Birmingham, AL to support daily office operations, coordinate administrative tasks, and help the team stay organized and productive. This role is suited to someone who is dependable, detail-oriented, and comfortable managing different responsibilities throughout the day.

Key Responsibilities

• Provide administrative support for daily office operations and team activities.
• Answer incoming calls, respond to emails, and direct enquiries appropriately.
• Schedule appointments, coordinate meetings, and maintain calendars.
• Prepare, format, and organize documents, reports, and business correspondence.
• Enter, update, and verify information in spreadsheets and internal systems.
• Maintain accurate digital files, office records, and administrative documentation.
• Follow up on outstanding requests, deadlines, and routine tasks.
• Assist with preparing presentations, meeting materials, and internal communications.
• Coordinate information between departments and team members.
• Organize incoming mail, deliveries, and other office correspondence.
• Monitor office supplies and assist with ordering replacements when needed.
• Handle business information professionally and maintain confidentiality.
• Support managers and colleagues with general administrative requirements.
• Help improve filing systems, recordkeeping, and everyday office processes.

Requirements & Tech Stack

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail and accuracy.
• Comfortable using email, spreadsheets, calendars, and word-processing software.
• Ability to manage multiple priorities and meet deadlines.
• Professional, dependable, and proactive approach.
• Ability to work independently and collaboratively.
• Willingness to learn new systems and follow established procedures.
• Previous experience in administration, reception, customer service, office support, retail, or hospitality is beneficial.
• Familiarity with Microsoft Office or similar business software is an advantage.

Qualifications

• Position: Administrative Assistant
• Location: Birmingham, AL
• Employment: Full-time
• Schedule: Monday–Friday, during regular business hours
• Work setting: Office-based