Warehouse Operations Associate

About the Role

The Warehouse & Receiving Coordinator is responsible for coordinating daily warehouse and receiving activities to ensure the accurate, safe, and efficient flow of materials throughout the facility. This position serves as a key link between Receiving, Inventory, Purchasing, Production, Quality, and Logistics. The ideal candidate is a hands-on, highly organized individual who can effectively balance physical warehouse responsibilities with system transactions, documentation, inventory control, and cross-functional communication. This position requires strong attention to detail, a sense of urgency, and the ability to identify and resolve issues before they disrupt operations.

Key Responsibilities

• Receiving & Incoming Material

• Coordinate and process all incoming material and deliveries.

• Unload trucks and safely move materials using forklifts and other material-handling equipment.

• Verify incoming shipments against purchase orders, packing slips, and other receiving documentation.

• Inspect shipments for visible damage, shortages, overages, or incorrect material.

• Accurately complete receiving transactions within the ERP system.

• Properly identify, label, and route received material to the appropriate warehouse, inspection, production, or staging location.

• Coordinate with Quality when material requires incoming inspection or additional review.

• Communicate receiving discrepancies promptly to Purchasing, Quality, Logistics, and other appropriate departments.

• Maintain organized receiving and staging areas and prevent material from remaining unidentified or unprocessed.

• Warehouse & Material Control

• Maintain accurate inventory locations and ensure material is properly identified and stored.

• Pick, stage, and deliver materials required for production, assembly, customer orders, and other operational needs.

• Perform material movements and system transactions accurately and in a timely manner.

• Support cycle counting and physical inventory activities.

• Research and assist in resolving inventory discrepancies.

• Monitor warehouse locations for incorrect, unidentified, damaged, or misplaced inventory.

• Maintain FIFO or other required material-rotation practices where applicable.

• Assist with Kanban, safety stock, and point-of-use inventory replenishment.

• Maintain clear aisles, designated storage locations, and an organized warehouse environment.

• Identify opportunities to improve warehouse space utilization and material flow.

• Order Picking, Packaging & Shipping Support

• Pick material accurately according to sales orders, work orders, transfer requirements, or other documentation.

• Verify part numbers, quantities, condition, and documentation before material leaves the warehouse.

• Package and protect parts and equipment appropriately for movement or shipment.

• Assist with palletizing, wrapping, strapping, labeling, and other packaging requirements.

• Stage completed orders in designated areas for shipment.

• Support outbound shipping activities as required.

• Coordinate closely with Logistics to ensure material is ready when scheduled for shipment.

• ERP & Inventory Transactions

• Accurately complete receiving, inventory movement, picking, staging, and other warehouse transactions within the ERP system.

• Research transaction discrepancies between physical inventory and system inventory.

• Maintain accurate material locations and inventory records.

• Review open receipts, incomplete transactions, and other exceptions requiring follow-up.

• Ensure warehouse transactions are completed promptly so inventory information remains reliable for Planning, Purchasing, Production, Sales, and Logistics.

• Coordination & Communication

• Serve as a primary point of coordination for warehouse and receiving activities.

• Communicate material shortages, receiving issues, damaged material, inventory discrepancies, and other concerns promptly.

• Work cross-functionally with Purchasing, Production, Scheduling, Quality, Customer Service, Sales, and Logistics.

• Prioritize incoming and outgoing material based on production and customer requirements.

• Follow up on open issues through resolution rather than simply identifying the problem.

• Provide clear and professional communication regarding material status and warehouse priorities.

• Support urgent requests while maintaining accuracy and established processes.

• Safety, Quality & Continuous Improvement

• Follow all company safety procedures and material-handling requirements.

• Safely operate forklifts, pallet jacks, and other warehouse equipment.

• Maintain clean, organized, and safe receiving and warehouse areas.

• Support 5S, Lean Manufacturing, ISO, and continuous-improvement initiatives.

• Identify opportunities to reduce unnecessary material movement, handling, searching, and processing time.

• Participate in root-cause analysis and corrective actions related to inventory or warehouse issues.

• Promote accountability, accuracy, teamwork, and continuous improvement throughout warehouse operations.

Qualifications

• High school diploma or equivalent.
• Previous warehouse, receiving, inventory control, logistics, or manufacturing experience.
• Forklift experience and ability to safely operate material-handling equipment.
• Experience receiving, picking, packaging, staging, and handling materials.
• Basic computer skills and experience working within an ERP, inventory, or warehouse-management system.
• Strong organizational and time-management skills.
• Excellent attention to detail and commitment to inventory accuracy.
• Strong verbal and written communication skills.
• Ability to prioritize multiple responsibilities in a fast-paced manufacturing environment.
• Ability to work independently while effectively supporting a cross-functional team.
• Demonstrated ability to identify problems, research discrepancies, and follow issues through resolution.

Preferred Qualifications

• 2-5 years of warehouse, receiving, logistics, or inventory-control experience in a manufacturing environment.
• Experience with QAD, SAP, or a similar ERP system.
• Experience with cycle counting and inventory reconciliation.
• Experience working within an ISO-certified manufacturing environment.
• Familiarity with Lean Manufacturing and 5S principles.
• Experience handling both small parts and larger industrial components or equipment.