Executive Administrator

Executive Administrator

SAIC is seeking an Executive Administrator (EA) to join our National Reconnaissance Office Electro-Optical System Program Office (NRO/ESPO) Front Office team. This role is responsible for ensuring the effective operations and management of the System Program Office in a fast-paced, dynamic environment.

Key Responsibilities

• Work in an interactive team environment with Government customer leads, satellite developers, and other subject matter experts.
• Provide direct onsite support to the SPO Director, Deputy Director, & Chief of Staff.
• Manage the Director & Deputy Director’s calendars, schedules, and incoming phone calls.
• Print out daily calendars for review by the Chief-of-Staff.
• Coordinate and prepare Government team member business travel requests, including:
• Preparing itineraries.
• Making airline, hotel, and car reservations.
• Pick-up/distribute tickets.
• Prepare & submit expense vouchers for processing.
• Make conference room reservations and schedule stakeholder telecons, as required.
• Manage office moves for incoming personnel, including:
• Preparing, submitting, and tracking office work orders.
• Submitting telephone transfer requests.
• Ensuring office is clean and a welcome kit is provided.
• Support new Team member On-boarding activities, including:
• New account requests.
• Scheduling training classes.
• Completing in-processing steps.
• Prepare and submit facility badge requests & NRO visitor requests.
• Schedule, coordinate, provide logistical support for, and help prepare for SPO All-Hand events and Program Management Reviews (PMRs).
• Maintain and update the ESPO phone card.

Qualifications

• Bachelors and ten (6) years or more of related experience.
• Masters and eight (4) years or more experience.
• PhD or JD and five (0) years or more experience.
• At least 5 years of experience providing Executive Administrative support to senior Government officials.
• Fully experienced using MS Office applications (Outlook, Word, PowerPoint, etc.).
• Excellent written and oral communication skills.
• Strong interpersonal skills.

Requirements & Tech Stack

• Minimum Clearance Required: TS.SCI_wPoly
• Clearance Level Must Be Able to Obtain: None
• MS Office (Outlook, Word, PowerPoint)