Junior Officer Administration & Travel Desk

Key Responsibilities

• Travel Desk Coordination
• Coordinate domestic and international travel bookings, accommodation, and itinerary changes.
• Assist with visa documentation, application tracking, and agent coordination.
• Maintain travel records, invoices, and expense documentation.
• General Administration & Facility Management
• Manage daily office administration, housekeeping, pantry, and facility requirements.
• Coordinate vendor services, maintenance, AMCs, and office infrastructure.
• Organise meetings, office events, celebrations, and employee activities.
• Maintain vendor records, quotations, and administrative trackers.
• Compliance & Documentation Support
• Maintain compliance calendars, records, and deadline trackers.
• Coordinate documentation for audits, renewals, registrations, and statutory requirements.
• Assist with POSH-related administrative activities and documentation.
• Follow up with internal departments, consultants, and external agencies.
• HR Operations & Employee Coordination
• Maintain attendance, leave records, and employee information.
• Prepare HR letters, circulars, notices, and internal communications.
• Maintain employee records, HR MIS, and routine reports.
• Coordinate training programmes and employee engagement activities.
• Ensure confidentiality of employee information.
• Court Matters & Land Records Coordination
• Maintain records of court cases, legal notices, hearing dates, and deadlines.
• Coordinate with legal representatives and concerned departments for documentation and follow-ups.
• Maintain land and property records and coordinate document collection with relevant authorities.
• Track pending actions and escalate important deadlines.
• Other Responsibilities
• Perform additional duties related to HR, Administration, and Travel Desk operations as assigned by the reporting manager.