Coordinator, Trainee Success & Community

About the Role

The Trainee Success & Community Coordinator at Columbia University Irving Medical Center will support administrative and program operations for the biomedical degree programs. This role fosters a nurturing educational environment for PhD students pursuing biomedical science research and spurs the training of physician-scientists.

Key Responsibilities

• Support administrative and program operations for biomedical degree programs.
• Coordinate events, special projects, and student activities, including informational sessions, interviews, and events.
• Guide students from recruitment to graduation, covering admission requirements, degree requirements, campus policies/procedures, campus services, and funding opportunities.
• Serve as the primary program-level point of contact for current and prospective students.
• Gather reviews of effectiveness and stakeholder satisfaction, ensuring adequate support.
• Support student learning success by coordinating program development, delivery, and evaluation.
• Provide basic teaching and curriculum development support to faculty and staff.
• Plan and execute trainee events and program sessions, including creating materials and preparing presenters.
• Assist with the execution of communication plans, including designing website content and preparing supporting materials.
• Assist with scheduling meetings, preparing materials, note-taking, and other administrative tasks.
• Plan logistics for special events, workshops, and informative sessions with interdisciplinary teams, leaders, alumni, students, and affiliates.
• Ensure accurate and timely data entry in systems, including the Trainee Management Database.
• Act as a liaison for workshops, recruitment events, and educational sessions on career services and admissions.
• Serve as a liaison for divisional projects related to the education and research mission.
• Cultivate stakeholder relationships and triage initial requests, acting as a liaison for program-related activities.
• Assist in training and onboarding members of the Biomedical Research training programs.
• Ensure compliance with external regulations and policies from VP&S, GSAS, and the Department.
• Perform other duties as assigned.

Requirements & Tech Stack

• Microsoft Office applications (Outlook, Excel, Word)

Qualifications

• Bachelor's Degree or a combination of education and experience.
• Excellent communication (verbal and written) and interpersonal skills.
• Excellent organizational skills.
• Familiarity with Columbia University Research or Education systems and protocols is a strong plus.