Project Coordinator

About the Role

The Project Coordinator is an entry-level role designed to provide hands-on experience and learning opportunities within the Projects program and branch operations at Rexel USA. This role will support Project House and Outside Sales teams, facilitating project management from inception to completion.

Key Responsibilities

• Train on all aspects of the Projects process, including quoting new projects, project management, and projects outside sales.
• Assist in reviewing bid packages and associated requirements.
• Format customer requests into a standardized Project House spreadsheet for bid review.
• Break down bid packages and issue Request for Quotes (RFQs) to vendors for project quotations.
• Communicate deadlines, project information, and other pertinent details to vendors.
• Enter purchase orders and customer sales invoices.
• Assist in loading requests, drawings, and specifications into the projects shared drive and assigning jobs in Job Management.
• Verify submittal reviews for acceptance.
• Assist Project Managers with tasks such as expediting, order entry, handling returns, and freight claims.
• Correspond with vendors, customers, and project teams regarding shipping schedules, back orders, customer complaints, and issues.
• Assist in accumulating, preparing, and distributing submittal packages and owner's manuals.
• Perform other duties as assigned.

Qualifications

• No experience required.
• Prior experience in customer service, project management, or the electrical distribution industry is a plus.
• High School Diploma or GED is required.

Knowledge, Skills & Abilities

• Desire to learn and become an expert in the field.
• Excellent interpersonal skills for effective interaction with employees, customers, and vendors.
• Ability to be successful and productive in a fast-paced environment.
• Excellent written and verbal communication skills.
• Proficient computer skills with demonstrated experience using Microsoft Office (Excel), Business Objects, automated order entry systems, and other internet-based tools.
• Adobe 9 experience is preferred.
• Highly organized with the ability to prioritize and manage multiple tasks and tight deadlines.
• Demonstrate high energy and passion for exceeding customer expectations.
• Proven problem-solver with strong attention to detail.
• Self-motivated.