Project Coordinator

About the Role

Seattle University is seeking a highly organized and detail-oriented Project Coordinator for the Achieving Optimal Childhood, Adolescence and Young Adulthood (A-OCAY) initiative. This is a grant-funded, benefit-eligible position with an end date of 6/30/2029. The role is hybrid work eligible and reports to the Project Director, Dr. Tam Dinh.

Key Responsibilities

• Coordinate project activities: Plan and organize project timelines, milestones, and deliverables. Collaborate with team members to ensure smooth execution of project plans.
• Collect trainee data: Design and implement data collection processes. Maintain accurate records of trainee data.
• Liaise with university and community partners: Establish and maintain strong working relationships. Coordinate communication, collaboration, and information exchange. Collaborate with field coordinators to ensure trainees are placed in training sites. Work with trainees to ensure grant requirements are met (commitment letter, NPI, outcome data collection).
• Monitor grant deliverables: Track project progress and ensure compliance with grant requirements. Monitor timelines, milestones, and deliverables. Prepare and submit progress reports to funding agencies.
• Write reports: Compile and analyze project data to create comprehensive reports. Present findings, outcomes, and recommendations. Work with the Project Director and Office of Sponsored Research to prepare financial reports.
• Manage the continuing education process: Develop and implement strategies to facilitate continuing education opportunities. Coordinate workshops, seminars, and other educational activities. Evaluate program effectiveness.
• Manage trainee, clinical supervisor/preceptor/community advisory board payments: Coordinate payment processes, ensuring accuracy and timeliness. Process stipends, reimbursements, or other financial arrangements.

Requirements & Tech Stack

• Proven experience in project coordination or a similar role.
• Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
• Excellent communication skills, both written and verbal. Ability to effectively communicate with diverse stakeholders.
• Proficiency in data collection, analysis, and reporting.
• Knowledge of grant management processes and familiarity with grant compliance requirements.
• Experience in managing budgets and financial aspects of projects.
• Ability to work independently and collaboratively in a team environment.
• Proficiency in project management software and tools.

Qualifications

• Bachelor's degree in a relevant field (e.g., project management, healthcare administration, social sciences).
• Experience in coordinating and managing continuing education programs is a plus.
• All candidates must demonstrate commitment to diversity and the university's mission, vision, and values.