Project Coordinator I, Service Retrofit

About the Role

As a Project Coordinator I - HVAC, you will provide essential support to Project Managers in the day-to-day coordination of commercial HVAC and mechanical projects. This is an entry-level role ideal for a motivated, detail-oriented individual looking to build a career in construction project coordination.

Key Responsibilities

• Assist with project documentation management, including plans, specifications, and distribution.
• Support the creation and maintenance of submittal registers based on project specifications.
• Help request, coordinate, log, and track submittals and resubmittals from suppliers and subcontractors.
• Maintain accurate logs for equipment, materials, and job site badging/access.
• Assist with compiling as-builts, start-up reports, O&M manuals, warranties, and owner training documentation.
• Update project records to ensure clear communication between office and field teams.
• Support monthly forecast updates and basic manpower tracking.
• Help ensure project billings align with contractual requirements and assist with budget entry into accounting systems.
• Maintain organized project files and perform general administrative tasks.
• Provide professional communication with internal teams, subcontractors, and clients.

Requirements & Tech Stack

• Microsoft Office Suite (Word, Excel, Outlook)

Qualifications

• Experience: 0–2 years in construction, project coordination, administrative support, or a related field.
• Education: High school diploma or GED required; Associate or Bachelor’s degree in Construction Management, Business, or a related field preferred.
• Skills:
• Strong organizational and multitasking abilities with excellent follow-up skills.
• Good written and verbal communication skills.
• Attention to detail and eagerness to learn construction processes and documentation.
• Self-motivated, punctual, and professional in appearance and demeanor.
• Ability to work collaboratively as part of a team while building independence.
• Physical Demands: Primarily office-based with occasional job-site visits; ability to walk active construction sites and lift light materials as needed.
• Work Environment/Safety: Professional office with hybrid options and occasional active construction sites; must adhere to OSHA regulations and wear required PPE when on-site. This is a safety-sensitive position.