Finance Administrator, Graduate Medical Education

About the Role

The Jacobs School of Medicine and Biomedical Sciences is searching for a Finance Administrator. This role provides financial support to the Graduate Medical Education (GME) Finance team in managing departmental activities related to the education and training of residents and fellows. The individual will be a hands-on contributor responsible for processing transactions, performing reconciliations, preparing reports, and supporting audits, while ensuring compliance with university, hospital, and regulatory requirements.

Key Responsibilities

• Accounting & Reporting
• Manage accounts payable and receivable, including preparation and review of disbursement requests and deposit transmittals, in compliance with departmental procedures and University at Buffalo Foundation (UBF) guidelines.
• Oversee activity within the Strategic Information and Reporting (SIRI) system for GME accounts.
• Develop and maintain dashboards and financial data visualizations to monitor performance and trends.
• Provide variance analysis, fund balance projections, cash flow forecasts, and scenario modeling to support decision-making.
• Prepare and process accounting transactions, including journal entries, disbursements, payroll adjustments, fund transfers, invoices, and employee expense reports.
• Perform account reconciliations, resolve discrepancies, and ensure the accuracy of financial data.
• Assist with the preparation of monthly, quarterly, and annual financial reports.
• Support internal and external audits through data preparation, schedules, and auditor communication.
• Identify and recommend process improvements and contribute to documentation of financial procedures.
• Manage general ledger activities, including expense and revenue postings, billing transactions, account reconciliation, and preparation of the Trial Balance, Balance Sheet, and Profit & Loss statements.
• Reconcile revenue and expense funds and monitor balance sheets; coordinate with UBF accounting on adjustments in ACCUFUND Cloud Accounting Software and SIRI.
• Prepare ad hoc payroll cost reports, including self-funded health and dental plan analysis.
• Lead fiscal year-end closing activities, including fund reconciliations, general ledger review, and adjusting journal entries (AJEs).
• Oversee hospital and university residency/fellowship program accounts receivable and payable within the multi-hospital funding environment.
• Support federal compliance requirements for Buffalo VA Medical Center contracts, including funding schedules, accruals, and mandated reporting.

Requirements & Tech Stack

• Coordination, collaboration, and execution of financial processes for internal staff, residency program directors/coordinators, and external accounting departments.
• Proficiency in managing accounts payable and receivable.
• Experience with financial reporting and analysis.
• Familiarity with journal entries, disbursements, payroll adjustments, and fund transfers.
• Experience with account reconciliations.
• Knowledge of general ledger activities.
• Experience with Trial Balance, Balance Sheet, and Profit & Loss statements.
• Experience with ACCUFUND Cloud Accounting Software and SIRI is a plus.
• Understanding of federal compliance requirements.

Qualifications

• Experience providing financial support to a finance team.
• Experience in managing departmental activities.
• Experience ensuring compliance with university, hospital, and regulatory requirements.
• Experience supporting internal and external audits.
• Experience preparing financial data and schedules.
• Experience communicating with auditors.
• Experience recommending process improvements.
• Experience documenting financial procedures.