Human Resources Coordinator

About the Role

RMS International is seeking an organized, detail-oriented Human Resources Coordinator to support the day-to-day administration of our HR department. Reporting to the HR Manager, the HR Coordinator will handle the administrative side of recruiting, onboarding, employee records, and benefits support.

Key Responsibilities

Recruiting & Onboarding Support

• Schedule interviews and coordinate logistics.
• Communicate with candidates about interview schedules and next steps.
• Post approved job openings and keep candidate records up to date in the applicant tracking system.
• Coordinate background checks and other pre-employment requirements.
• Prepare and distribute new hire paperwork and track completion.
• Coordinate with IT and hiring managers for new hires.
• Maintain onboarding checklists and follow up on outstanding items.

HR Records & HRIS

• Enter new hire information and process routine employee data changes in the HRIS.
• Maintain organized, confidential electronic and physical personnel files.
• Keep employee lists, org charts, and HR trackers current.
• Identify missing or incomplete documentation and follow up.

Benefits & Performance Review Support

• Answer routine benefits enrollment questions and escalate complex issues.
• Assist with new hire benefits enrollment, life event changes, and Open Enrollment logistics.
• Coordinate routine administrative requests.
• Send performance review reminders, distribute review materials, and track completion.

HR Administration

• Schedule HR meetings and maintain HR calendars.
• Draft routine HR communications and reminders using established templates.
• Provide general administrative support and assist with HR projects.

Qualifications

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 0-2 years of experience in HR, recruiting coordination, or an administrative role; internships count.
• Strong organizational skills and attention to detail.
• Clear written and verbal communication skills.
• Ability to manage multiple tasks and follow through on deadlines.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Proficiency with Microsoft Office (Outlook, Word, Excel).
• Exposure to an HRIS, applicant tracking system, or Insperity is a plus.
• Professional, approachable, and eager to learn.

Key Competencies

• Organization and attention to detail
• Communication
• Follow-through
• Confidentiality and discretion
• Customer service
• Eagerness to learn