Project Coordinator

About the Role

Springtide is seeking a Project Coordinator to join our growing team on-site with our client in Malta, NY. This role provides administrative and project support to Project Managers and project teams to ensure the smooth execution of design-related activities. The position focuses on organizing project documentation, providing project management support, coordinating team deliverables, and facilitating communication between project participants. It may include limited task management responsibilities and requires familiarity with project workflows, documentation standards, basic technical understanding, and project management principles. This role offers exposure to project management practices and technical coordination and is a development opportunity for early-career engineering professionals interested in transitioning to a Project Management track.

Key Responsibilities

• Organizes and schedules project meetings; prepares and distributes meeting minutes.
• Coordinates design team and project management activities, including quality reviews and document management.
• Develops and manages project-related paperwork and communications.
• Assists with aspects of project reporting and related documentation.
• Supports Project Managers in maintaining project organization and workflow.
• Develops a working knowledge of project scope and applies knowledge to assigned activities.
• Assists in the development and maintenance of project documentation, including schedules, reports, and communication logs.
• Coordinates document control activities to ensure proper distribution, review, and storage of project documents such as meeting records, design documents, and submittals.
• Supports compliance with project and corporate standards for documentation and communication.
• Provides administrative support for project activities and resource coordination as directed by Project Managers.
• Facilitates communication between project participants and documents key interactions. Outward communication with leadership and key stakeholders is limited but may be required.
• Assist with design subcontractor scope of work development.
• Other duties as assigned.

Requirements & Tech Stack

• Proficiency in Microsoft Office tools (PowerPoint, Excel, Word).
• Familiarity with project workflows, documentation standards, basic technical understanding, and project management principles.
• Familiarity with engineering or architectural terminology.
• Basic understanding of project execution principles and design workflows.
• Familiarity with project platforms preferred (Procore, Bluebeam, Oracle).

Qualifications

• Entry-level experience.
• Prior exposure to project coordination or technical design support is preferred.
• A Bachelor’s degree from an accredited university or college in engineering, architecture, business, or a related field, or equivalent experience is preferred.

Physical Demands

• Must be able to stand, sit, and walk for prolonged periods.
• Must possess the ability to stoop, kneel, crouch, and crawl as required.
• Must be able to lift and move objects weighing up to 25 pounds.
• Must be able to climb ladders as necessary.

Work Environment

• Must be able to work in both indoor and outdoor environments, which may include exposure to varying working conditions.
• Must be able to adhere to strict cleanroom gowning protocol.

Travel

• 5-20% travel, or as required by the assigned project.
• May be assigned to a client site for an extended period.
• Overnight travel or staying in the city of the Client’s location is possible depending on the assignment.
• Required to visit Client sites and adhere to stated safety rules.
• Must have access to reliable transportation.
• Must have the ability to travel and commute on a daily or routine basis.

Safety

• This position is a safety-sensitive position.
• The employee is designated for field work and attends activities at client sites where they work in construction, process, packaging, manufacturing, research, or other "non-administrative" areas.