Operations & Accounting Coordinator

About the Role

Burnett Real Estate Group is seeking an Operations & Accounting Coordinator to support three growing companies: Burnett Builders Inc., Burnett Real Estate Group, and 615 Roofing. This new, on-site position in Goodlettsville, TN, involves administrative and bookkeeping responsibilities to ensure smooth operations. The role reports directly to the company owner.

Key Responsibilities

• Bookkeeping Support:
• Code and enter vendor invoices and job budgets in QuickBooks.
• Prepare customer invoices and payments for signature.
• Process AR and AP for the property management portfolio.
• Property Administration in AppFolio:
• Tenant communications.
• Maintenance request intake and scheduling.
• Lease listings.
• Applicant screening and re-leasing coordination.
• Compliance:
• Track subcontractor and vendor agreements, W-9s, and Workers’ Comp and General Liability certificates.
• Assist with preparation for annual insurance audits.
• Construction Support (Buildertrend):
• Set up projects and maintain budgets, contracts, change orders, selections, and closeout records.
• Support the Director of Operations and superintendents with scheduling, document collection, and customer updates.
• Prepare customer invoices.
• Coordinate and track warranty work.
• Roofing Support:
• Prepare proposals from approved estimates.
• Order materials.
• Maintain the production calendar.
• Coordinate permits, crew documents, customer notices, invoicing, payment follow-up, and closeout.
• Reporting:
• Prepare weekly status reports and exception lists for leadership.
• Provide routine updates for property owners and investors.
• Systems Management:
• Maintain shared task lists, calendars, deadlines, and standard operating procedures.
• Keep records current across QuickBooks, AppFolio, Buildertrend, and Dropbox.
• Front Line Communication:
• Serve as a friendly, professional first point of contact for vendors, tenants, and subcontractors.

Requirements & Tech Stack

• QuickBooks experience (coding/entering invoices, managing budgets, basic AR/AP).
• Proficiency with Microsoft 365 (Word, Excel, Outlook).
• Exceptional organization and follow-through.
• Strong written and verbal communication skills.
• Self-starter mentality.
• Trustworthiness and discretion.

Qualifications That Stand Out

• AppFolio proficiency.
• Buildertrend or other construction management software experience.
• Background in construction, property management, real estate, or a trades-related office.
• Experience supporting multiple entities or a multi-company back office.

Work Environment

• Location: Goodlettsville, TN (On-Site)
• Schedule: Monday–Friday, 32–40 hours/week
• Compensation: $25–$28/hour, with a compensation review at 90 days.
• Benefits: Paid time off and paid holidays.
• Onboarding: Structured 90-day onboarding with dedicated trainers.
• Reporting: Direct to ownership.

Application Process

• Submit resume and a short note detailing QuickBooks experience and how you manage competing priorities.
• Employment contingent on a background check and credit review.