Administrative Coordinator 1-4 (CSRC)

About the Role

The incumbent in this position is essential to maintaining accurate, timely, and compliant payroll, hiring, reporting, and onboarding operations. The position also coordinates and manages the hiring and recruitment process from the initial request to fill a vacancy through hire.

Key Responsibilities

• Provides support to the management staff of the Child Safety Response Center (CSRC).
• Reviews incoming mail and monitors the fax machine, including written reports of abuse and/or neglect, and forwards them to managers via a centralized mailbox.
• Serves as the Human Resources Coordinator/Liaison for the CSRC.
• Processes documents as needed in preparation to interview and hire new employees; processes terminations, details, promotions, transfers, and other HR duties.
• Prepares, processes, and completes needed follow-up on HR forms with requests to fill vacancies, schedules interviews, and handles other departmental actions.
• Completes audits on payroll and processes time entry reports for errors as assigned, including completing an overtime/leave chart for all CSRC staff for management review.
• Serves as safety coordinator for the CSRC and gathers required information for attendance and tasks related to Quarterly Safety Training.
• Performs other duties as assigned for the smooth operation of the Department.

Requirements & Tech Stack

• Accepting Direction: Ability to be open and willing to follow guidance or instructions.
• Communicating Effectively: Ability to convey information, ideas, and emotions using structured communication methods that promote understanding and engagement.
• Demonstrating Accountability: Ability to take ownership of actions, behaviors, performance, decisions, and outcomes.

Selected Preferred Competencies:

• Acting with Ethics and Integrity: Ability to make choices that reflect ethical standards, integrity, and honesty, regardless of circumstances or personal benefit.
• Displaying Professionalism: Ability to uphold workplace standards through consistent conduct, responsible communication, and consideration for others.

Qualifications

No experience or training is required.

Position-Specific Details

Appointment Type: This position may be filled as a probational appointment or a job appointment that may last up to 48 months. Job appointments may convert to probational appointments. It may also be filled as a detail and promoted within 12 months or by promotion of a permanent classified employee.

Career Progression: This position may be filled as an Administrative Coordinator 1-4, depending on the selected applicant.

Work Schedule: Typically, work hours are 8:00 am to 4:30 pm, Monday – Friday. Flexible work schedules are available after meeting certain criteria and are dependent upon the position being applied for. Some positions require working shifts.

Work Location: Baton Rouge, La - State Office.

Louisiana HB 420 requires all prospective DCFS employees to complete and clear multiple background clearances prior to employment with this agency.

No Civil Service test score is required.