Administrative Assistant

About the Role

TBG is seeking a highly organized, proactive, and resourceful Administrative Assistant. This individual will help manage scheduling, meetings, follow-ups, expenses, office needs, events, and company-wide projects. The role will work across the organization, partnering with recruiting and production teams as well as back-office, operations, and leadership teams. This is an entry-level opportunity for someone who enjoys creating structure, staying ahead of deadlines, and helping others remain organized and accountable.

Key Responsibilities

• Administrative/Production:
• Manage scheduling, calendar invitations, meeting logistics, and reminders for the CoS and other leadership.
• Prepare meeting agendas, take notes, track action items, and follow up on outstanding responsibilities.
• Create, format, and organize documents, spreadsheets, presentations, trackers, and shared files.
• Assist with travel arrangements, invoices, reimbursements, and monthly expense reporting.
• Provide backup administrative and calendar support to other members of leadership as needed.
• Research and ad hoc requests.
• Operations and Project Support:
• Maintain organized systems for deadlines, recurring responsibilities, priorities, and open projects.
• Coordinate with recruiting, production, operations, and back-office teams to gather information and keep initiatives moving forward.
• Assist with internal communications, company-wide projects, and other administrative needs.
• Handle confidential employee, client, financial, and company information with discretion.
• Office and Event Support:
• Partner with the broader team on office ordering, supplies, inventory, seasonal décor, and shared-space organization.
• Assist with company events, including invitations, attendance tracking, vendors, materials, schedules, and event-day logistics.
• Support internal publications, newsletters, branding initiatives, and marketing-related deadlines.
• Help track outstanding marketing requests, approvals, content needs, and follow-ups.

Work Schedule

This position will begin onsite five days per week during training and onboarding. Following the initial onboarding period, the schedule may adjust based on business needs and performance, with the position expected to remain onsite at least four days per week for the foreseeable future.

Qualifications

• Bachelor’s degree preferred.
• Excellent organizational and time-management skills.
• Highly detail-oriented with strong follow-through.
• Proactive, resourceful, and comfortable working across multiple priorities.
• Strong written and verbal communication skills.
• Sound judgment and the ability to handle confidential information.

Requirements & Tech Stack

• Proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.
• Familiarity with Canva or project-management tools is a plus.