Office Assistant North Hollywood

About the Role

The Office Assistant provides general basic office support and acts as the office receptionist and telephone screener. This role establishes and maintains cooperative and harmonious working relationships with program staff, clients' families, business agencies, office vendors, and the general public.

Key Responsibilities

• Perform general office duties such as identifying and organizing documents for electronic archiving, photocopying, validating referrals, and email communications.
• Answer phones and take messages.
• Destroy documents by shredding.
• Compute, record, and/or proofread data and other information, as directed.
• Compile worker and client information and prepare forms and maintain records.
• Perform limited data entry from compiled information/records.
• Provide general filing and administrative assistance to staff.
• Type documents.
• Prepare client and worker records.
• Restock supplies.
• Perform data entry.
• Act as receptionist for the office.

Requirements & Tech Stack

• Ability to interact with children in a busy environment, including the ability to lift up to 50 lbs.
• Frequently kneel and squat.
• Ability to move quickly.

Qualifications

• Graduation from high school or equivalent.
• 6 months of office and clerical experience.
• Must be able to pass a fingerprint clearance and background check, including criminal history, personal references, employment, and education verifications (proof required at time of hire).
• TB clearance within 6 months prior.
• Annual Influenza vaccination (between Nov. 1st - Mar. 31st).
• Pertussis (whooping cough) and measles immunization.
• Health screening at the time of employment.

Preferred Qualifications

• Bilingual in English and Spanish (written and verbal) is desirable.