Administrative Assistant I

Job Title: Administrative Assistant I

Key Responsibilities

• Managing schedules, coordinating meetings, and setting up appointments.
• Handling phone calls, emails, and other correspondence, prioritizing urgent matters.
• Maintaining and organizing files, records, and documents in digital and physical formats.
• Preparing reports and spreadsheets by compiling and formatting data.
• Managing and ordering office and warehouse supplies.
• Assisting with data entry, bookkeeping, and expense tracking.
• Managing payroll processing and related tasks.
• Receiving, reviewing, verifying, and processing invoices and purchase orders.
• Liaising with clients, vendors, and internal staff.
• Ensuring confidentiality and accuracy when handling sensitive information, company records, and financial documents.

Requirements & Tech Stack

• Proficient in Microsoft Office.
• High school diploma or equivalent required.
• Strong written and verbal communication skills.
• Organization and time management skills.
• Attention to detail.
• Problem-solving abilities.
• Ability to work independently and adapt to change.
• Customer service orientation.
• Discretion and confidentiality.

Qualifications

• This position is safety-sensitive and requires pre-employment testing for cannabis.
• This role is subject to compliance with the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). Incumbents must be a US citizen, lawful permanent resident, or have refugee or asylee status.