Receptionist/Administrative Assistant

About the Role

Warner Norcross + Judd is seeking a Receptionist/Administrative Assistant to join our team in Macomb, MI. This full-time role (Monday through Friday, 8 am - 5 pm) serves as the first point of contact for clients, guests, and firm members, presenting a professional and client-centered view of the firm.

Key Responsibilities

• Greet and assist clients, guests, and firm members, creating a professional and welcoming first impression.
• Answer, screen, and direct incoming phone calls and notify firm members of visitor arrivals.
• Coordinate conference room reservations and maintain reception, meeting, kitchen, and collaborative spaces.
• Manage office and kitchen supply inventories, place orders, and submit building maintenance requests.
• Handle incoming and outgoing mail, packages, and document distribution.
• Provide administrative support including document scanning, filing, proofreading, and data entry.
• Prepare and process basic legal and administrative documents, including engagement letters and conflict waivers.
• Create presentations, upload documents to client portals and extranet sites, and assist with client matter setup.
• Coordinate meetings, calendars, catering, and other office logistics while supporting special events as needed.
• Assemble closing binders and other materials, and perform additional administrative duties to support efficient office operations.

Requirements & Tech Stack

• Microsoft Office Suite (Word, Excel, Outlook)
• Ability to handle privileged and confidential information with discretion.
• Physical demands include being mobile and stationary, transporting up to 25 pounds, and operating computer and other business equipment.

Qualifications

• High school diploma or equivalent.
• Previous experience in a receptionist or customer service role preferred.
• Excellent communication and interpersonal skills.
• Detail-oriented, highly organized, adaptable, and committed to delivering exceptional service.
• Strong communication, collaboration, and time management skills.