Campaign Coordinator Opportunities

Jacob Schulz for Chicago City Clerk

These are unpaid volunteer positions with flexible scheduling and a mix of remote coordination and occasional in-person activity. Coordinators generally report to the Campaign Director.

Key Responsibilities

• Organize a specific part of the campaign.
• Collaborate with fellow volunteers.
• Develop leadership experience.
• Coordinate and delegate appropriate work rather than handling every task personally.
• Keep relevant tracking systems and departmental records current.
• Provide a brief weekly update: accomplishments, priorities for the coming week, and decisions or support needed.
• Work collaboratively, protect confidential information, and treat residents and fellow volunteers with respect.
• Contribute approximately 10–15 hours per week, with scheduling arranged around availability.
• Attend regular check-ins and communicate proactively with the Campaign Director.

Coordinator Roles

• Community Relations Coordinator

• Purpose: Build connections with organizations and institutions across Chicago’s neighborhoods.

• Coordinate outreach to local businesses, faith-based institutions, community groups, neighborhood associations, and other organizations.

• Help organize ward-based volunteers who identify and visit establishments in their own communities.

• Encourage volunteers to discover new contacts rather than work only from predetermined lists.

• Share information about the Stop the Runaround Helpline as an optional community resource.

• Record establishments contacted, relationships developed, requested follow-ups, and useful opportunities to connect.

• Coordinate possible introductions, meetings, or speaking opportunities for the Campaign Director and provide weekly updates.

• A good fit: Someone interested in networking, Chicago neighborhoods, relationship-building, and coordinating community outreach.

• Constituent Outreach Coordinator

• Purpose: Keep individual outreach, phone banking, assignments, and follow-ups organized.

• Coordinate volunteers conducting calls, texts, and other direct outreach to residents and potential supporters.

• Review recommended contacts with campaign leadership and help distribute assignments.

• Keep the Contact Outreach & Assignments spreadsheet accurate, including assigned callers and calling statuses.

• Help volunteers understand the outreach process and the expectations for documenting interactions.

• Monitor completed calls, unsuccessful attempts, follow-up requests, and do-not-contact preferences.

• Connect interested individuals with relevant opportunities such as volunteering, hosting an event, or receiving information.

• Provide weekly updates on assignments completed, outstanding contacts, and follow-up needs.

• A good fit: Someone who enjoys coordinating people, tracking progress, communicating, and using spreadsheets or simple systems.

• Stop the Runaround Helpline Coordinator

• Purpose: Keep the campaign’s public-service helpline organized, responsive, and respectful.

• Coordinate volunteer coverage for calls, texts, and submitted resident inquiries.

• Review new inquiries, document cases appropriately, and assign research or follow-up tasks.

• Help volunteers identify relevant public agencies, procedures, contacts, and resources.

• Coordinate clear explanations of possible next steps tailored to the resident’s needs.

• Track case progress, follow-up dates, and appropriate escalations to campaign leadership.

• Keep sensitive resident information separate from political outreach records, and share non-identifying patterns of recurring problems.

• Report weekly on case activity, unresolved issues, and completed follow-ups.

• A good fit: Someone interested in public service, government navigation, research, case coordination, and patient problem-solving.

• Social Media Coordinator

• Purpose: Support a consistent, informative, and engaging digital presence for the campaign.

• Maintain a practical social media content calendar.

• Coordinate updates about campaign events, community engagement, the helpline, and campaign activities.

• Help develop or organize captions, graphics, short videos, photographs, and other content.

• Coordinate volunteers interested in photography, graphic design, video, and editing.

• Publish approved content and monitor routine comments and engagement.

• Refer sensitive inquiries or media questions to the Communications & Press Coordinator.

• Review engagement metrics and provide weekly updates on content published and upcoming needs.

• A good fit: Someone who enjoys digital storytelling, social platforms, visual content, or organizing creative work.

• Experience with Facebook, Instagram, TikTok, or video editing is a plus.

• Bookkeeping Coordinator

• Purpose: Support accurate and organized campaign financial recordkeeping under the Treasurer’s supervision.

• Organize and maintain records of expenses, contributions, receipts, invoices, and related documentation.

• Enter transactions into the designated campaign bookkeeping or reporting system as directed.

• Help categorize transactions and identify missing documentation.

• Support reconciliation of transaction records with bank statements under the Treasurer’s oversight.

• Keep financial documentation orderly, accessible to authorized team members, and confidential.

• Help prepare records needed for campaign finance filings.

• Provide regular progress updates on reconciliations, record entry, and missing information.

• A good fit: Someone detail-oriented and dependable who is interested in bookkeeping, accounting, finance, or administration.

• Training will be provided.

• Events Coordinator

• Purpose: Support the planning and execution of campaign events by coordinating outreach, communications, and logistics.

• Identify opportunities for campaign participation in community events and local gatherings.

• Coordinate outreach to community organizations, event organizers, and potential partners.

• Communicate with event hosts to arrange campaign participation and confirm event details.

• Assist with planning and organizing campaign events, including meet-and-greets, volunteer gatherings, and community outreach activities.

• Coordinate event invitations, RSVPs, reminders, and follow-up communications.

• Work with campaign staff and volunteers to ensure appropriate staffing and preparation for events.

• Maintain an organized calendar of upcoming events, deadlines, and logistical requirements.

• Provide regular updates to campaign leadership on event plans, outreach progress, and upcoming needs.

• A good fit: Someone who enjoys organizing events, connecting with people, and coordinating activities with different groups.

• Strong communication, organization, and follow-through are important.

How to Express Interest

If you are already volunteering or interning with the campaign and would like to be considered, please reply to the form with:

• Your first-choice coordinator role.
• Your second/third choice, if any.
• The approximate number of hours you can reliably contribute each week.
• Any relevant experience or interests you would like us to know about.

Please express your interest by responding to the form available in the posting and on the campaign website: https://www.jacobforcityclerk.com/get-involved#volunteer-application

Form Link: https://docs.google.com/forms/d/e/1FAIpQLScnJuzUWV2SDQ7QjJTjP9IPF05weWBO-3rNF24NzPXyM8kUSg/viewform?usp=header

• You do not need prior management experience to express interest.
• We can discuss the responsibilities, training, and whether the opportunity is a good fit before making an assignment.