Coordinator, Office Services

Key Responsibilities

• Works closely with the Office Services Manager daily to ensure an organized office.
• Assists associates to optimize processes and administrative business needs.
• Sorts and delivers incoming and outgoing mail, including accounts receivable bank drops.
• Files, faxes, scans, prints, and assembles documents.
• Assists with entering office expenses (FedEx, messenger services, invoices).
• Manages new hire setup:
• Assigns office or cubicle.
• Retrieves name plates.
• Creates IT tickets.
• Organizes new hire photos, badges, and keys.
• Distributes new hire supplies.
• Organizes and cleans out offices and cubicles of exiting team members.
• Ensures training rooms, conference rooms, and overall office space are clean and organized.
• Assists in the setup or breakdown of tables and furniture.
• Schedules meetings and appointments.
• Schedules and prepares conference rooms.
• Provides reception coverage.
• Orders and stocks office supplies, stationery, and breakroom supplies (coffee, soda, snacks).

Requirements & Tech Stack

• Proficiency in Microsoft Office suite.
• Experience with office machines, including facsimile, high-speed copier, multi-line phone, and 10-key calculator (preferred).

Qualifications

• High school diploma or GED required; high school diploma preferred.
• 0 to 1 year of relevant experience.
• Excellent customer service and client-focused skills.
• Excellent organizational skills and ability to manage through competing priorities.
• Detail-oriented and ability to follow directions/procedures.
• Ability to prioritize calls and visitors.
• Ability to work independently to follow directions and procedures.
• Ability to work overtime and weekends as needed.