Executive Assistant to Chief Executive Officer

Venura Talent Engines

About the Role

The Executive Assistant to the Chief Executive Officer internship is a remote role that supports the CEO with day-to-day administrative and coordination tasks. This internship is designed to provide hands-on exposure to executive-level operations and high-level organizational workflows.

Key Responsibilities

• Managing calendars and scheduling meetings.
• Organizing virtual appointments.
• Maintaining up-to-date diary and task lists.
• Assisting with preparing reports and presentations.
• Processing expense reports.
• Tracking approvals and documentation.
• Handling email correspondence.
• Coordinating internal and external communications.
• Organizing digital files.
• Supporting follow-up on action items from meetings.

Qualifications

• Strong Executive Administrative Assistance and Administrative Assistance skills, including organizing information and managing documentation efficiently.
• Executive Support and Diary Management skills, with the ability to handle calendar coordination, meeting scheduling, and prioritization for a senior leader.
• Skills in preparing and processing Expense Reports and basic administrative financial tracking with attention to detail and accuracy.
• Strong written and verbal communication skills, with the ability to interact professionally with internal and external stakeholders.
• High level of discretion, reliability, and ability to manage confidential information responsibly.
• Proficiency with productivity tools (e.g., email, calendars, spreadsheets, online collaboration platforms).
• Strong organizational and time-management abilities, with capacity to handle multiple tasks and meet deadlines in a remote environment.
• Current enrollment in or recent completion of a degree program in Business, Administration, Communications, or a related field is beneficial.
• Familiarity with remote work tools is a plus.