Recruiting Coordinator

About the Role

Deepgram is the leading platform for Voice AI. The Talent team finds the people who build fast and think from first principles. As a Recruiting Coordinator, you will run the operational engine behind every interview loop, ensuring a fast, clear, and human candidate experience by automating busywork.

Key Responsibilities

• Schedule interview loops within 2 business days of candidate advancement across all functions, with 90%+ SLA attainment.
• Reduce average time-to-schedule by 25% by using AI and automation to streamline recurring coordination tasks.
• Maintain 98%+ accuracy in Ashby across candidate stages, feedback, and dispositions to ensure reliable pipeline reporting.
• Achieve 90%+ interview feedback submission within 24 hours through proactive nudges and interviewer follow-up.
• Deliver a seamless candidate experience across onsite interviews, virtual loops, and travel logistics.
• Identify recurring friction in the hiring process and recommend 2–3 actionable process improvements per quarter, with at least 1 implemented or piloted each quarter.

Requirements & Tech Stack

• Manages many moving pieces (calendars, time zones, stakeholders) and keeps each one accurate.
• Writes clear, warm candidate communication that builds trust at every stage.
• Works AI-native and designs Human+AI workflows for coordination, not occasional AI use.
• Builds templates, automations, or systems that remove recurring manual work instead of redoing it every time.
• Keeps an ATS clean and reliable, and treats data hygiene as part of the job.
• Prioritizes shifting requests with your manager and flags conflicts early.
• Handles confidential candidate and interview information with discretion.
• AI use and comfort are core to how we operate, innovate, and measure performance.
• Expected to actively use and experiment with advanced AI tools, and build your own into your everyday work.
• Comfortably adopt new models and modes quickly, integrating AI into workflows, and continuously pushing the boundaries of what these technologies can do.

Qualifications

• Typically ~1–3 years in recruiting coordination, scheduling, or a similar operations role, or equivalent demonstrated experience.
• Hands-on with Ashby or another modern ATS.
• Has built an automation or AI-assisted workflow (e.g., Zapier, scripts, LLM prompts) that saved a team real time.
• Experience supporting technical or high-volume hiring at a fast-growing company.