HR Coordinator/HR Associate

About the Role

The University of Iowa Health Care is seeking an HR Coordinator/HR Associate to support the division of Environmental Services by providing HR guidance and performing transactions. This role will enhance operations by supporting recruitment, compliance, recognition, access, and record-keeping.

Key Responsibilities

• Coordinate recruitment activities for P&S, SEIU, and merit positions, including preparing requisitions, advertising, rating applicants, conducting interviews, submitting reference requests, and preparing offer letters.
• Assist managers and leaders with job description development, job classification recommendations, and staffing strategies.
• Coordinate new hire onboarding, ensuring staff have necessary equipment and system access.
• Support staff engagement initiatives.
• Serve as an ELMS controller and assist departments with daily payroll needs.
• Review and audit timecards for compliance with FLSA, University policies, and collective bargaining agreements.
• Identify leave that may qualify as FMLA and work with the HR Manager.
• Review and address critical exceptions in ELMS.
• Provide advice and guidance to managers/directors on job design, classification, staff attendance, employee disputes, performance management, and reasonable accommodations.
• Provide information and guidance on HR policies, procedures, state and federal regulations, Merit Rules, and union contracts.
• Communicate basic instructions and guidance on policies and practices such as payroll applications, compliance, and employment inquiries.
• Assist in distributing and communicating HR updates to department leadership.
• Identify opportunities to improve systems and processes for efficiencies and service delivery.
• Run HR reports, follow up to ensure compliance with laws, University policies, and departmental expectations.
• Collaborate with HR Manager, Senior HR Director, and UHR Immigration Services on immigration documentation, verifying visas, passports, and reviewing past documentation.
• Monitor training compliance and inform supervisors of status. Update information in the CQ system.
• Maintain the department HR Guidelines manual, department org chart, and phone list.

Requirements & Tech Stack

• Microsoft Office and computer software applications.
• ELMS
• CQ system
• OTAC (for requisition submission)

Qualifications

HR Coordinator Qualifications

• Bachelor's degree in Human Resources Management, Business Administration, or related field, or an equivalent combination of education and experience.
• Minimum of one year recent (within the last 5 years) human resources experience.
• Demonstrated excellent verbal and written communication and interpersonal skills.
• Knowledge of state and federal regulations affecting human resources.
• Strong organizational and analytical skills and attention to detail.

HR Associate Qualifications

• Minimum of six months human resources experience.
• Demonstrated excellent verbal and written communication and interpersonal skills.
• Knowledge of state and federal regulations affecting human resources.
• Strong organizational and analytical skills and attention to detail.

Desired Qualifications (Applicable to both classifications)

• Experience with HR practices and processes such as recruitment, performance management, compliance, FLSA, FMLA/ADA, and administrative HR functions.
• Ability to be organized, flexible, and multi-task in a high-volume, fast-paced environment.
• Experience working with UI Health Care HR Systems such as Compliance & Qualifications (CQ), ELMS, ERMA, HRIS, etc.
• Knowledge of University of Iowa Health Care’s policies, procedures, and regulations.

Application Details

• Applicants must upload a Resume and Cover Letter.
• This position is not eligible for university sponsorship for employment authorization.
• Questions can be directed to [email protected].

Additional Information

• Classification Title: HR Coordinator
• Appointment Type: Professional and Scientific
• Schedule: Full-time, Monday - Friday, 9:00 am - 6:00 pm
• Work Modality: On Campus
• Pay Level: HR Coordinator 3B, HR Associate 2B
• Contact Name: Bailey Tinkler
• Contact Email: [email protected]