Clinical Research Accounting Coordinator

About the Role

Under direct supervision of the Senior Clinical Research Accounts Specialist, the Clinical Research Accounting Coordinator is responsible for accounts creation and accounts receivable of financial transactions generated from Dana-Farber Cancer Institute Clinical Research activity. Handles basic issues and problems and refers more complex issues to higher-level staff. In the absence of a Senior Clinical Research Accounts Specialist, this position is under direct supervision of the Clinical Research Accounting Manager.

Key Responsibilities

• Submits study financial account creation requests for each new Clinical Research contract budget in a timely manner.
• Maintains master list of study account numbers with applicable study IRB numbers for tracking and reporting purposes.
• Maintains an updated list of payment contacts for all studies and funding sources.
• Monitors study payment activity and consistently pursues collections from extramural research sponsors and funding sources on all open accounts receivables to ensure timely payments.
• Tracks, documents, and reports payment collection follow-up with study funding sources while maintaining accurate and organized accounts receivable files.
• Organizes and maintains the Clinical Research Accounting central e-mailbox; Responds to study accounts receivable and payment status inquiries via e-mail communications.
• Receives Clinical Research checks and wire payments; identifies and enters payments received to the correct study record in the Clinical Trial Management System (CTMS); Stores copies of all payments received for financial reconciliation purposes; submits payments to Finance for study account deposit.
• Prepares accounts receivable and other financial reports, forecasts, and analyses, as instructed.
• Handles basic issues and problems and refers more complex issues to higher-level Clinical Research Accounting team members; escalates invoice revision and justification requests to the applicable Clinical Research Accounting Specialist.

Requirements & Tech Stack

• Proficiency in data entry and Microsoft Office Suite, particularly Excel.
• Clinical Trial Management System (CTMS).

Qualifications

• High school diploma required.
• Bachelor’s degree in accounting or finance preferred.
• No experience required.
• Working knowledge of the clinical trials lifecycle preferred.
• Effective oral and written communication skills.
• Strong listening skills.
• Ability to perform basic math and accounting functions.
• Strong organizational skills and attention to detail.
• Ability to accurately analyze and interpret financial data.
• MCA Certification within 1-year of hire.