Meeting & Events Associate

About the Role

As a CBRE Meeting & Events Associate, you will assist with the coordination and execution of small to medium meetings, conferences, and events. This role is part of the Workplace Experience function, responsible for providing world-class customer service to clients and visitors.

Key Responsibilities

• Serve as a secondary point of contact for smaller meetings and events, and provide support for larger, more complex events.
• Coordinate guest services with clients, vendors, and team members, including arrival experience, transportation, signage, displays, special needs, printing, and event security.
• Create a hospitable environment for attendees, event owners, and vendors.
• Assist with conference room turnover, midday refreshes, and reconfiguring rooms for evening indoor and outdoor spaces.
• Respond to event activities, such as gathering supplies, equipment, food & beverage services, and facility security.
• Conduct room setup, refresh, and removal of food, beverage, and service items.
• Maintain outlines of small space configurations, decor possibilities, and event-related items.
• Complete room checks, ensure technical and visual spaces are functional, and troubleshoot audio/technical issues.
• Manage a small inventory of event supplies.
• Coordinate the master meeting and events calendar for small to medium-sized event spaces and communicate the schedule with the team and service providers.
• Assist with post-event reporting and reconciliation, escalating potential issues as appropriate.
• Solve straightforward problems using existing procedures under close supervision.

Facilities Technician Scope

• Review assigned work orders and track completion with available teams.
• Manage work orders via CMMS system, documenting labor hours, assets, and on-time completion.
• Inspect existing installations for compliance with building codes and safety regulations.
• Inspect buildings, grounds, and equipment for unsafe or malfunctioning conditions.
• Conduct routine maintenance inspections, troubleshoot issues, and make repairs.
• Respond promptly to emergency situations and customer requests.
• Conduct quality assurance checks and oversee materials inventory.
• Coordinate daily workload, emergency repairs, and quality assurance checks.
• Document and report activities to supervisors.
• Display professionalism in appearance and language.
• Work approved overtime as needed.
• Collaborate with the Space & Occupancy team to schedule and perform desk moves, including packing and equipment setup.
• Assist with small projects and other duties as assigned.

Requirements & Tech Stack

• Authorized to work in the United States without visa sponsorship.
• Working knowledge of Microsoft Office products (Word, Excel, Outlook, etc.).

Qualifications

• High School Diploma or GED.
• Up to 2 years of job-related experience.
• Ability to fulfill physical requirements: stooping, standing, walking, climbing stairs, and lifting/carrying heavy loads of 50 lbs. or more.
• Ability to follow basic work routines and standards.
• Communication skills to exchange straightforward information.
• Strong organizational skills.
• Inquisitive mindset.

Benefits

• Generous Paid Time Off.
• Paid Holidays.
• 12 weeks of Paid Parental Leave.
• Medical, Vision, and Dental insurance.
• Life Insurance.
• FSA & HSA options.
• 401K matching contributions.