Innovation Program Coordinator

About the Role

The University of Texas System Administration is seeking an Innovation Program Coordinator to coordinate day-to-day operations for systemwide innovation and technology commercialization programs. This role provides administrative and project support to the Chief Innovation Office and the Assistant Director of Innovation Programs.

Key Responsibilities

• Coordinate logistics for meetings, events, and program activities, including scheduling, materials, and participant support.
• Manage intake and tracking for Technology Assessment and Marketing Services (TAMS) requests; coordinate communications with institutions and vendors.
• Support faculty entrepreneurship events, including invitations, materials, and execution support.
• Coordinate Innovation Community of Practice meetings, including agendas, participant tracking, and follow-up.
• Maintain program trackers, documentation, timelines, and shared files.
• Draft and distribute program communications, updates, and invitations.
• Track participation and program activity; support reporting and summaries for leadership.
• Support vendor coordination, invoices, and basic budget tracking.
• Assist with the development of promotional and informational materials.
• Document workflows and support process improvements.
• Other duties as assigned.

Requirements & Tech Stack

• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and track information accurately.
• Commitment to learning about innovation and technology commercialization.
• Strong interpersonal and stakeholder coordination skills.
• Proficiency with office tools and ability to learn new systems quickly.
• May work around standard office conditions.
• Uses standard office equipment.
• 10% Travel
• Requires occasional evening or weekend hours.

Qualifications

• Option 1: High school diploma or GED and a minimum of four (4) years of administrative experience.
• Option 2: An associate degree and a minimum of two (2) years of experience.
• Option 3: A bachelor’s degree and no required experience.
• Each year of college education may substitute for one (1) year of the required experience.

Preferred Qualifications

• Associate’s or Bachelor’s degree.
• Experience coordinating programs, events, or stakeholder-facing initiatives.
• Experience with administrative processes such as scheduling, event planning, or budget tracking.
• Proficiency with Microsoft 365 tools (Outlook, Teams, Word, Excel, PowerPoint, SharePoint).
• Experience preparing communications or promotional materials.
• Familiarity with innovation, entrepreneurship, or technology commercialization environments.