Clinical Research Coordinators (Non-R.N.)

About the Role

The Clinical Research Coordinator (Non-R.N.) supports the conduct of clinical, translational, and health services research studies within the Division of Geriatrics. This entry-level role assists with participant recruitment, study visits, regulatory submissions, data collection, and general research operations under the direction of faculty investigators and senior research staff. The position is ideal for individuals seeking to develop expertise in clinical research coordination and human subjects research.

Key Responsibilities

• Assist with day-to-day coordination of clinical and health services research studies.
• Support study startup activities, including preparation of study materials, recruitment plans, and regulatory documentation.
• Coordinate participant scheduling and research visits.
• Maintain study records, logs, and tracking systems.
• Assist investigators and senior research personnel with protocol implementation and study activities.
• Participate in research team meetings and contribute to study progress discussions.
• Assist with preparation and submission of regulatory documents, including IRB applications, amendments, continuing reviews, and study closures.
• Maintain regulatory binders and study documentation in accordance with institutional and sponsor requirements.
• Support compliance with GCP, HIPAA, Human Subjects Protection, University, and VA requirements.
• Assist with audit preparation and monitoring activities.
• Assist with participant identification, screening, recruitment, enrollment, and follow-up activities.
• Explain study procedures and support informed consent processes as delegated and permitted by protocol and regulatory requirements.
• Maintain regular communication with participants to support retention and study completion.
• Document recruitment and enrollment activities.
• Enter, maintain, and validate study data in RECap and other approved research databases.
• Assist in creating and updating data collection forms, surveys, and reports.
• Perform data quality reviews and resolve discrepancies under supervision.
• Generate routine study reports and enrollment summaries.
• Maintain study files and support data management activities for presentations, manuscripts, and grant reporting.
• Collaborate with faculty investigators, study personnel, clinical partners, and research participants.
• Participate in division training activities and continuing education opportunities.
• Support onboarding and training of student assistants and volunteers as assigned.
• Contribute to a collaborative and service-oriented research environment.

Requirements & Tech Stack

• RECap or other research databases
• Proficiency with computer applications and data-entry systems

Qualifications

• A bachelor's degree or equivalency.
• 1 year of higher education can be substituted for 1 year of directly related work experience.
• Experience with human subjects research or healthcare operations.
• Experience recruiting or interacting with research participants.
• Familiarity with IRB processes, informed consent procedures, or regulatory requirements.
• Interest in aging, cardiovascular, rehabilitation, or health services research.
• Clinical Research Professional certification (CCRP, CCRC, SOCRA, ACRP, or equivalent), or willingness to obtain certification.
• Working knowledge of clinical research principles and human subjects protections.
• Ability to learn research regulations, institutional policies, and study procedures.
• Strong interpersonal skills and ability to work effectively with research participants and interdisciplinary teams.
• Attention to detail and commitment to data quality and regulatory compliance.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Ability to organize work independently while seeking guidance when needed.