Administrative Assistant 1

About the Role

The Pennsylvania Department of Transportation (PennDOT) is seeking an organized and dedicated individual to join their team as an Administrative Assistant 1. This role is crucial for supporting district operations, leadership, and coordinating important tasks.

Key Responsibilities

• Office Coordination: Manage correspondence logs, route mail, and support daily office workflows.
• Clerical Leadership: Guide clerical staff, share updates, and help resolve administrative issues.
• Schedule Management: Organize the District Executive’s appointments, travel plans, and meeting logistics.
• Document Preparation: Compose letters, transcribe meeting minutes, and prepare administrative materials.
• Visitor Screening: Screen calls and visitors for proper routing and communication.

Work Schedule and Additional Information

• Employment Type: Full-time.
• Work Hours: 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.
• Telework: Part-time telework opportunities may be available, requiring a securely configured high-speed internet connection and an approved Pennsylvania location. Alternatively, reporting to the headquarters office in Hollidaysburg is an option. Telework availability is subject to change.
• Confidentiality: This is a confidential position.
• Salary: The starting salary may be non-negotiable in some cases.
• Communication: Further communication regarding this position will be via email. Applicants are advised to check spam/junk folders.

Qualifications

Minimum Requirements

• Graduation from a four-year college or university, or any equivalent combination of experience and training.
• Ability to perform essential job functions.

Application Requirements

• Resumes, cover letters, and similar documents will not be reviewed.
• Eligibility must be demonstrated through the application, providing detailed experience and education.
• If claiming education, college transcripts (unofficial acceptable) must be attached.
• Applications and required materials must be submitted by the posting closing date. Late submissions will not be accepted.
• Failure to comply with application requirements may lead to disqualification.
• All application materials and interview responses must reflect the applicant's own experience and qualifications. Generative AI tools may be used for preparation but not for misrepresentation or assistance during interviews.

Veterans Preference

• Qualified veterans may receive employment preference per Pennsylvania law (51 Pa. C.S. § 7103).

Telecommunications Relay Service (TRS)

• Use 711 for hearing and speech disabilities.
• Request accommodations for disabilities in advance of interviews.