PMO/Project Coordinator

About the Role

Entry-level position in the Project Management Office (PMO). Roles and responsibilities are a subset of those of a PMO/Project Manager or PMO/Business Analyst within the PMO. Under direct supervision of a senior PMO staff member, manages a small project, tasks of a larger project, and all production system change order activity for the portfolio assigned.

Typically manages small projects and change orders that are less than three (3) months in duration, have the lowest risk, are without sub-projects, have a well-defined scope, are of limited complexity with one (1) to five (5) project team members, and have a zero-dollar ($0) to fifty thousand-dollar ($50,000) project budget.

Key Responsibilities

• Keep assigned project tasks and all related processes moving smoothly.
• Coordinate assigned activities effectively, being familiar with department and organizational processes, project objectives, and the role and function of each team member.
• For small projects and change orders, responsible for all aspects of the project or change order activity over the entire life cycle (plan, execute, monitor/control, and closure).

Requirements & Tech Stack

• Experience with the Microsoft Office Suite of products.
• Experience working in a team environment.

Qualifications

• Associate degree (or equivalent) in project management, management, business administration, public administration, or systems management required.
• Bachelor’s degree in project management, management, business administration, public administration, or systems management preferred.
• Human Resources (HR) may substitute experience on a 1:1 basis for the required education. Experience credited in lieu of education will not be applied toward minimum experience requirements.
• Two (2) years of project experience preferred.
• Good communication skills (oral, written, meeting facilitation, and presentation skills) preferred.
• Analytical thinking and problem-solving skills preferred.
• Ability to prioritize and execute tasks in a high-pressure environment preferred.
• Ability to delegate and assign tasks to appropriate individuals preferred.
• Ability to maintain a team remotely/virtually preferred.
• Ability to conform to changing priorities, demands, and timelines preferred.
• Demonstrates high ethics and values preferred.
• Detail-oriented preferred.
• Efficient time manager preferred.
• Emotional intelligence and cultural sensitivity preferred.
• Creative and innovative thinker preferred.

Certification/License/Registry

• None required.
• Project Management Institute’s (PMI) Certified Associate in Project Management (CAPM) or Certification of Capability in Business Analysis (CCBA) preferred.