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Administrative Assistant
Elcan & Associates
Mobile, ALFresher1h agovia LinkedIn
About the Role
Elcan & Associates is a professional services company based in Mobile, Alabama. This is a full-time, on-site role supporting daily office operations and ensuring an organized, efficient work environment. Team members work in a traditional office environment with a focus on reliability, professionalism, and client service.
Key Responsibilities
- Answering and directing phone calls
- Greeting visitors
- Scheduling appointments and meetings
- Managing calendars
- Preparing and maintaining documents
- Filing records
- Data entry
- Assisting with correspondence (emails and letters)
- Supporting executives and team members with travel arrangements
- Supporting executives and team members with meeting preparation
- Performing general clerical tasks
- Maintaining confidentiality and a professional demeanor
Requirements & Tech Stack
- Proficiency with common office software (e.g., Microsoft Office or similar)
- Comfort learning new systems
Qualifications
- Strong Administrative Assistance and Executive Administrative Assistance skills
- Experience supporting day-to-day office operations
- Excellent Phone Etiquette and Communication skills
- Solid Clerical Skills (filing, data entry, document preparation, basic record management)
- Strong organizational abilities
- Attention to detail
- Time management skills
- Ability to work on-site full time
- Ability to multitask in a fast-paced office
- Ability to maintain confidentiality
- Previous experience in an administrative or office support role preferred
- High school diploma or equivalent required
- Associate degree or higher a plus