Administrative Assistant
UCB
Atlanta, GAFresher1h agovia LinkedIn
About the Role
- Provide comprehensive administrative and operational support in a fast-paced, evolving environment.
- Manage complex activities and handle confidential information with discretion.
- Help leaders and teams work effectively.
- Success requires strong ownership, sound judgment, attention to detail, and the ability to anticipate needs while managing competing priorities independently.
Who You’ll Work With
- Head of Marketing
- Head of Medical
- Their respective teams
- Executive Assistant
- Other administrative professionals
- Cross-functional colleagues across Marketing, Medical, and the broader organization
Key Responsibilities
- Manage complex calendars, meetings, competing priorities, and scheduling conflicts proactively.
- Coordinate meetings, travel, accommodations, catering, materials, agendas, and follow-up activities.
- Prepare correspondence, presentations, spreadsheets, records, expense reports, and business materials.
- Support contracts, onboarding, offboarding, documentation, and outstanding administrative activities.
- Maintain SharePoint and Teams sites, document libraries, and shared resources.
- Simplify administrative processes while building trusted relationships across cross-functional teams.
Requirements & Tech Stack
- Proficiency with Microsoft Outlook, PowerPoint, Excel, Word, Teams, and SharePoint.
Qualifications
- Bachelor’s degree or equivalent combination of education and relevant experience.
- Professional administrative or business support experience managing multiple priorities and deadlines.
- Strong written and verbal communication skills with high attention to detail.
- Ability to work independently, anticipate needs, and adapt as priorities change.
- Demonstrated discretion, sound judgment, collaboration, and relationship-building skills.
Preferred Requirements
- Experience supporting senior leaders and multiple team members.
- Experience coordinating complex calendars and domestic or international travel.
- Familiarity with expense management, procurement, and invoice processing systems.
- Experience supporting contracts and related administrative processes.
- Experience working with global or cross-functional teams.
- Experience in pharmaceutical, biotechnology, healthcare, or another regulated industry.