Tempforce Administrative Assistant

Job Summary

Provides administrative support for an area's activities with occasional guidance. Responds to customer needs by consulting with others as appropriate or by following established guidelines. Organizes the flow of daily operations to ensure service priorities are met.

Key Responsibilities

• Performs a variety of administrative support, which may include scheduling, booking travel, expense processing, and purchasing.
• Compiles, coordinates, and assists in the collection, processing, and submission of data.
• Prepares reports and other documentation as requested by the area.
• Creates and maintains accurate documents and records.

Technical Capabilities

• Human Resources Policies and Procedures (Fundamental Awareness): Knowledge, adherence, and application of human resources policies and procedures.
• Clerical/Administrative (Novice): Includes most clerical and administrative functions typically carried out by secretaries and administrators. Duties include:
• Ad Hoc Reporting
• Calendar Maintenance
• Data Entry
• Document Duplication
• Document Filing and Maintenance
• Document Preparation
• Employee Record Maintenance
• Employee Time Recording
• Faxing and Electronic Mailing
• Inventory Management
• Mail Sorting and Distribution
• Meeting Coordination and Scheduling
• Message Management
• Receptionist Tasks
• Special Projects
• Spreadsheet Preparation
• Travel Arrangements
• Word Processing and Typing
• Data Verification (Novice): The ability to verify data accurately.
• Financial Processes (Fundamental Awareness): Ability to monitor costs, expenses, and revenue, and manage them in relation to budgeted amounts.
• Calendar Maintenance (Novice): Ability to prioritize and maintain a calendar of scheduled meetings or events. Able to accurately change or update a calendar with no scheduling conflicts.
• Document Management (Novice): Use of a computer system and software to store, manage, and track electronic documents and electronic images of paper-based information.

Core Accountabilities

• Organizational Impact: Performs typically routine tasks that may impact team performance with occasional guidance.
• Problem Solving/Complexity of Work: Utilizes some discretion and research to solve routine problems.
• Breadth of Knowledge: Applies knowledge of standards, established processes, and procedures that apply to your own job.
• Team Interaction: Provides guidance to entry-level co-workers.

Core Capabilities

• Supporting Colleagues:
• Develops Self and Others: Continuously improves own skills by identifying development opportunities.
• Builds and Maintains Relationships: Seeks to understand colleagues' priorities, working styles, and develops relationships across areas.
• Communicates Effectively: Openly shares information and communicates clearly and courteously.
• Delivering Excellent Services:
• Serves Others with Compassion: Invests time to understand the problems and needs of others and how to provide excellent service.
• Solves Complex Problems: Seeks to understand issues, solves routine problems, and raises proper concerns in a timely manner.
• Offers Meaningful Advice and Support: Listens carefully to understand issues and provides accurate information and support.
• Ensuring High Quality:
• Performs Excellent Work: Checks work quality before delivery and asks relevant questions to meet quality standards.
• Fulfills Safety and Regulatory Requirements: Demonstrates basic knowledge of conditions affecting safety and reports unsafe conditions.
• Managing Resources Effectively:
• Demonstrates Accountability: Takes responsibility for completing assigned activities and thinks beyond standard approaches.
• Stewards Organizational Resources: Understands how personal actions impact departmental resources.
• Makes Data Driven Decisions: Uses accurate information and good decision-making to achieve results on time and without error.
• Fostering Innovation:
• Generates New Ideas: Proposes/accepts ideas or initiatives that impact day-to-day operations by offering suggestions.
• Applies Technology: Absorbs new technology quickly; understands when to utilize appropriate tools and procedures.
• Adapts to Change: Embraces changes by keeping an open mind and incorporating change instructions.

Position Qualifications

• Education: High School Diploma or GED
• Work Experience: Less than 1 year of relevant work experience.