Studio Operations Producer

Kaleidoscope Innovation | Seattle, WA (onsite)

Key Responsibilities

• Finance & Budget Support
• Monitor email for new/updated quotes from suppliers.
• Initiate purchase requests in finance systems.
• Update ID Team Finance and Budget spreadsheets.
• Partner with ID Operations Director and ID Studio Leads on quarterly forecasting and FY budget requests.
• Vendor/Supplier Coordination
• Coordinate billing & invoicing with external vendors.
• Onboard new suppliers and manage existing supplier networks.
• Work with ID Studio Leads and Purchasing/Legal teams to ensure contracts match desired scope of work.
• ID Studio Management
• Create and maintain tools and processes with ID Operations Lead to ensure studio efficiency.
• Manage the ID Studio space and plan/coordinate Studio Tours and on-site Leadership Reviews.
• Manage storage and archival of appearance models/prototypes within the studio.
• Plan and coordinate team offsites and events.

Qualifications

• Background or experience working in the Design industry (a plus).
• Comfortable working with AI.
• Comfortable building manual tools in Google productivity tools.
• Background in hiring/building teams.
• Operational leadership — ability to manage multi-team, multi-disciplinary projects with competing deadlines.
• Cross-functional communication and stakeholder management skills.
• Technical knowledge of production processes, materials, and compliance standards.
• Problem-solving in fast-paced environments and ability to navigate ambiguity.