Administrative Assistant

Job Title: Administrative Assistant

Company: DDG

About the Role

As an Administrative Assistant, your primary responsibility will be to provide administrative support to your assigned team and project a professional company image through personal and phone interaction and inner-office coordination while utilizing sound judgment in recognizing the scope of authority.

Key Responsibilities

• Promote DDG’s core values, both internally and externally, and comply with the DDG Company Manual
• Answer and direct phone calls
• Greet clients and visitors and direct to appropriate staff
• Keep a clean work environment
• Scan project files and accounting files to maintain paperless systems
• Shop drawing management
• Set up proposals
• Maintain polite and professional communication with employees and visitors
• Keep stock of necessary office supplies
• Organize and schedule appointments
• Plan and assist in meeting setup
• Maintain filing system organization for respective teams and individual project
• Correspondence preparation: letters, fax, transmittals, etc.
• Preparation of travel arrangements: flights, rental cars, hotel bookings, etc.
• Utilize Outlook updates to assist in scheduling
• Completing and submitting Expense Reports
• Assist office staff with general requests such as running and compiling reports

Requirements & Tech Stack

• Detail oriented and highly organized
• Proficient in Microsoft Office Suite or similar software.
• Attention to detail, organization, and problem-solving skills
• Excellent written and verbal communication skills

Qualifications

• Associate degree in a relevant field, bachelor’s degree preferred
• Experience as an administrative assistant

Physical Requirements

• Prolonged periods sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at a time.

Note: Duties, responsibilities, and activities may change at any time with or without notice.