Document Controller

Key Responsibilities

• Acts as SPC (Single Point of Contact) for the Multi-functional team for drawing/document release.
• Prepares and maintains the MDL (Master Document List) in an EDMS tool.
• Follows up with the Engineering team on document submission due dates, providing advance notification of deliverables.
• Periodically updates the MDL with document submission status.
• Revises and notifies customers of due date changes in case of submission delays.
• Follows up with customers on document approval for submitted documents.
• Shares customer comments with the Engineering team for document updates and resubmission.
• Manages the submission of critical documents/drawings for customer approval, as specified on the MDL.
• Reviews documents against Document Management System specifications.
• Utilizes EDMS tool for all communication and document storage.
• Extracts and shares weekly reports from EDMS with key project stakeholders.
• Handles vendor documents outside the EDMS system, including inbound and outbound communication.
• Stores vendor documents in EDMS folders and communicates them to the Engineering team.
• Manages project folders and governs access control.
• Performs audits to ensure only required stakeholders have access and that stored documents align with MDL revisions.

Requirements & Tech Stack

• Knowledge of Document Management System.
• Knowledge of MS Office Package & EDMS Systems.
• Knowledge of SAP, WRENCH, PRIMAVERA is advantageous.
• Good Communication skills (oral presentations, effective listening, clarification).
• Ability to handle discussions/communications independently.
• Ability to work in a Collaborative environment.