Project Coordinator

About the Role

The Project Coordinator is responsible for daily support of Key Projects/Accounts and for the successful execution of project-related activities, including planning and creating strategies to ensure project completion.

Key Responsibilities

• Interfaces with team members daily and provides required information concerning jobsite production orders and daily planning.
• Communicates effectively and timely, verbally and in writing, to ensure on-time delivery, manage the flow of raw materials, and control inventory.
• Ensures time-sensitive project quotes correspond to the submitted price protection timeline.
• Enters all project quotes into the system and scans specification sheets, warranties, take-offs, and documents into the database within a 24-hour period.
• Furnishes quotes with provisional disclaimers related to specialized product conditions, non-stock items, product availability, and alternative product choices upon request.
• Acquires special project pricing from vendors on high volume requests.
• Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and attending company-sponsored technical training.
• Provides inter-company price quotations.
• Verifies product purchase orders and quoted materials to ensure reciprocal alignment.
• Ensures time-sensitive order processing.
• Manages sample submittals through vendors and in-plant inventory.
• Coordinates information with the Plant Manager to ensure timely production, proper packaging, and on-time delivery.
• Maintains appropriate working relationships with internal and external customers.
• Creates and maintains an environment that promotes teamwork and inclusivity.
• Communicates with the Accounting Department to ensure supportive financial documentation is properly submitted and job accounts have been established.
• Interacts with customers and assists with external sales support visits, if needed.
• Performs other related duties and provides back-up support to other group members as assigned by Management.
• All activities must be performed according to corporate and plant safety standards.

Requirements & Tech Stack

• Microsoft Office suite (experienced user)

Qualifications

• Associate degree with 0-3 years related glass and aluminum work experience preferred.
• Proven working experience in project management.
• Must be able to multi-task, be organized, efficient, and accurate.
• Must have excellent communication and interpersonal skills.
• Excellent customer service, interpersonal, and conflict management skills.
• Effective written and oral communication skills.
• Ability to calculate discounts, interest, commissions, fractions, proportions, percentages, area, circumference, and volume.
• Ability to apply concepts of basic algebra and geometry.
• Must be able to perform duties and responsibilities with or without reasonable accommodation.
• Must pass criminal background check.

Ideal Candidate Profile

• Highly motivated individual.
• Customer oriented.
• Can work independently as well as in a team environment.
• Strategic thinker.
• Organized.