Construction Project Coordinator (National Travel)

Project Coordinator (National Travel)

About ArchKey

ArchKey is a leading specialty trade installation and integrated facility service company, specializing in electrical, technologies, and specialty systems.

About The Position

The Traveling Project Coordinator supports assigned projects by managing job scheduling, quality control, report creation, document control, client satisfaction, and administrative tasks. This role involves significant travel to project sites (up to 90%) and requires research on project-specific devices and parts. The position facilitates organized workflow with customers and project teams, adhering to company policies and objectives.

Key Responsibilities

• Assists with planning and scheduling assigned projects to optimize labor costs.
• Coordinates scheduling of field and service technicians with vendors, utility companies, and customers.
• Completes and submits appropriate project paperwork.
• Provides project start-up support and task tracking, including contracts and proposal letters.
• Ensures accurate and timely tracking information is entered and maintained in appropriate systems.
• Communicates with project management and other staff members.
• Issues updated reports as requested.
• Tracks and maintains current information on active projects, project opportunities, schedules, and training activities.
• Collaborates with ArchKey’s shared business services groups.
• May function as a primary point of contact for customers requiring service.
• Ensures product orders are processed and projects are completed and ready for billing.
• Assists project management staff in assembling project submittals and writing purchase orders.
• Accurately designs activities of assigned projects as needed.
• Archives completed project information for future reference.
• Assists staff with documentation of Methods of Procedures (MOPs).
• Prepares project status reports and ensures plans adhere to contract specifications.
• Maintains consistency in content and appearance of written documents.
• Updates processes and procedures.
• Creates checklists and accountability documents.
• Communicates effectively via telephone, email, and face-to-face with field staff, vendors, co-workers, and customers.
• Makes decisions in an attentive and safe manner to ensure the safety and health of self and others.
• Utilizes LEAN concepts or other continuous improvement methodologies for efficient operations.
• Promotes and models Company mission, vision, and values through ethical business practices, DEI, and providing high-quality services.

Requirements & Tech Stack

• Proficient in the use of business scheduling, cost tracking, and purchasing systems.

Qualifications

• High School diploma or equivalent.
• Minimum 0-2 years of experience coordinating project work or a similar role.
• Experience providing and coordinating support activities in a fast-paced work environment.
• Experience organizing large amounts of data into understandable formats.
• Strong organizational skills, scheduling abilities, and detail orientation.
• Effective communication with employees at all levels.
• Excellent listening, interpersonal, written, and verbal communication skills.
• Effective independent problem-solving, customer service, and time management skills.
• Strong collaboration, initiative, teamwork, and interpersonal skills.
• Demonstrated high level of integrity and dependability.
• Demonstrated mathematical skills.
• Open to the travel aspect of this role.
• Ability to flex and adapt with the growing needs of the business.
• Ability to work autonomously and creatively solve problems.

Travel

• Travel required—mostly regional but could be as much as 90%.

Salary

• $24.00 – $32.00 per hour based on experience.

Benefits

• Competitive health insurance options (medical, dental, and vision).
• Robust 401(k) retirement savings plan with employer match.
• Paid time off and holidays.
• Access to wellness programs.
• Professional development opportunities.
• Tuition reimbursement.
• Employee assistance programs.