Human Resources Assistant

About the Role

The Jefferson County Attorney’s Office in Kentucky is seeking a highly detail-oriented and proactive Human Resources Assistant to support its HR department's daily operations. This role is crucial for ensuring efficient HR operations and providing exceptional support to employees and management.

Key Responsibilities

• Assist with personnel administration tasks, including job postings, onboarding, employee record management, and maintaining HR documentation.
• Support payroll processing activities to ensure accurate and timely compensation for employees.
• Handle confidential employee information with discretion, professionalism, and a high degree of accuracy.
• Assist with the administration of Family and Medical Leave Act (FMLA), workers' compensation, and other leave programs.
• Maintain employee records, payroll information, and HR documentation with exceptional attention to detail.
• Utilize Microsoft Office applications to prepare reports, correspondence, spreadsheets, and other HR-related documents.
• Utilize Adobe Acrobat to manage electronic personnel files, process documents, maintain digital records, and ensure accurate document retention and organization.
• Maintain and update HRIS data accurately, including ADP Workforce Now records.
• Audit personnel files and electronic records to ensure completeness, accuracy, and compliance with record-retention requirements.
• Support the HR department in a variety of administrative and operational duties.
• Collaborate with team members to ensure compliance with employment laws, policies, and regulations.
• Assist with training programs, meetings, employee communications, and engagement initiatives.

Requirements & Tech Stack

• Proficiency in Microsoft Office applications, including Word, Excel, Outlook, and Teams.
• Proficiency with Adobe Acrobat, including the ability to create, organize, edit, and maintain electronic files and records efficiently.
• Exceptional attention to detail and accuracy, with the ability to identify discrepancies and maintain error-free records.
• Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Excellent written and verbal communication skills.

Qualifications

• Experience working in an HR department, personnel administration, office administration, payroll, or a related field is preferred.
• Experience with FMLA and workers' compensation administration is preferred.
• Experience with ADP Workforce Now, Workday, UKG, or similar HRIS platforms is highly desirable.
• Prior payroll experience is preferred.
• An Associate's degree or higher in Human Resources, Business Administration, Public Administration, or a related field is preferred, but not required.