Remote Admin & Operations Coordinator

About the Role

• Full-time, remote Admin and Operations Coordinator position.
• Opportunity to build a career in business operations with ownership of team processes.
• Work closely with leadership and cross-functional teammates, gaining broad exposure to business operations.

Key Responsibilities

• Provide day-to-day administrative support to the operations team and leadership.
• Manage calendars, schedule meetings, and coordinate internal and external appointments.
• Maintain accurate records, databases, and shared files across internal systems.
• Prepare reports, presentations, meeting agendas, and follow-up notes.
• Coordinate with vendors, suppliers, and service providers on orders and scheduling.
• Process invoices, expense reports, and routine paperwork.
• Track projects and tasks, following up with stakeholders to keep work on schedule.
• Identify opportunities to streamline workflows and help document standard procedures.
• Serve as a point of contact for internal inquiries and route requests.
• Support onboarding logistics for new team members and special projects.

Requirements & Tech Stack

• Proficiency with Microsoft Office or Google Workspace, especially Excel/Sheets and Outlook/Gmail.
• Comfortable learning new software and collaboration tools such as Slack, Zoom, or project management platforms.
• Reliable high-speed internet and a quiet, dedicated home workspace.
• Authorization to work in the United States.

Qualifications

• High school diploma or equivalent required; associate or bachelor's degree preferred.
• 1 year of administrative, operations, or customer-facing experience preferred; internships count.
• Strong written and verbal communication skills.
• Excellent organization, time management, and attention to detail.
• Ability to prioritize multiple tasks and meet deadlines independently.

Compensation

• Salary range: $55,000 - $80,000 per year, based on experience and qualifications.