Administrative Assistant (61035620)

Key Responsibilities

• Compiles data and maintains accurate records for unit payroll, time and attendance, Leave of Absence, budget, and procurement activities using HMMS/EAMS and SCEIS.
• Coordinates and processes personnel actions and serves as the central point of contact for unit personnel matters.
• Inputs data into RMIS as needed.
• Assists clerical staff with compiling data and preparing forms, documents, and correspondence.
• Maintains electronic and hard-copy files.
• Operates the base/mobile radio and telephone during routine and emergency situations.
• Receives and screens radio and telephone messages and forwards them to the appropriate authority.
• Assigns work and monitors the duties of subordinates to ensure work is performed properly and accurately.
• Trains new employees and subordinates in the use of SCDOT-supported software.
• Attends required training.
• Prepares and processes all new-hire onboarding paperwork for the unit and reviews documents for accuracy prior to submission.
• Conducts unit new-hire orientation, including required training.
• Assists the public, public officials, and SCDOT personnel with questions regarding departmental rules, regulations, policies, procedures, and related matters.
• Maintains inventory of materials and supplies for road crews and maintenance office personnel.
• Monitors inventory and orders supplies as needed using available SCDOT purchasing methods.
• Assists the RME and ARME semi-monthly by printing Discover Viewer reports and making corrections in accordance with the Unit Business Plan.
• May be required to work overtime, nights, and/or weekends during hazardous weather or emergencies.

Requirements & Tech Stack

• HMMS/EAMS
• SCEIS
• RMIS
• SCDOT-supported software
• Discover Viewer
• Base/mobile radio
• Telephone

Qualifications

• A high school diploma.
• Six (6) months of work experience that is directly related to the area of employment; or an approved acceptable equivalence.
• A valid motor vehicle operator's license is required.
• Physical demands include sitting or standing at a desk for extended periods and working on a computer.
• May be required to lift up to 30 lbs.
• May be required to work outside of normal work schedule, especially during inclement weather and/or other departmental-related emergencies.
• May be required to work overtime, nighttime, and/or weekends during hazardous weather or emergencies.