Graduate Program Coordinator
University of California, Davis
About the Role
The Graduate Program Coordinator manages all aspects of assigned graduate programs, designated emphases, graduate certificates, and post-bac certificate programs. This role provides comprehensive administrative, career, and academic support, and serves as backup for other coordinators.
Key Responsibilities
- 50% - GRADUATE PROGRAM COORDINATION AND ADVISING: Provides comprehensive and wide-ranging academic advising services to a diverse population, including a significant number of international students.
- 25% - GRADUATE PROGRAM ADMISSIONS & EVENTS: Develops strategic plans for instructional programs and marketing/recruitment in collaboration with graduate program committees.
- 20% - FINANCIAL ADMINISTRATION: Manages graduate funding, including fellowships, employment, and reimbursements.
- 5% - TEAM-DIRECTED GROUP WORK: Coordinates the hiring of graduate students (all titles) and readers (graduate, undergraduate, non-student).
Requirements & Tech Stack
- High School Graduate
- Experience utilizing critical thinking, analytical, and creative problem-solving skills for program and financial management/analysis.
- Experience and/or training on advising/counseling students.
- Working knowledge of advising and counseling techniques.
- Excellent interpersonal and communication skills (verbal and written).
- Ability to work with diverse populations with multicultural competence.
- Ability in problem identification and reasoning; ability to develop original ideas to solve problems.
- Mathematical competence to calculate GPAs and employment percentages and to create/follow/monitor budgets.
- This is a hybrid position.
Qualifications (Preferred)
- Bachelor's degree in a related area and/or equivalent experience/training.
- Experience assessing college transcripts and accurately calculating course grades, grade point averages, balances, and deficiencies.
- Knowledge of university, Graduate Council, and graduate program policy/procedure requirements and their application to specific programs.
- Knowledge of complex U.S. visa and immigration procedures, compliance issues, and employment eligibility/authorization for international students.
- Knowledge of University-specific computer application programs.
- Knowledge of University and departmental principles and procedures involved in risk assessment and evaluating risks.
- Knowledge of the marketing process.
- Ability to conduct research and compose/present compelling stories.
- Skills to obtain, synthesize, and analyze data and develop statistics from a variety of campus sources.
Position Information
- Salary or Pay Range: $58,800 /yr. - $104,370 /yr.
- Salary Frequency: Annual
- Salary Grade: 142
- UC Job Title: STDT SVC ADVISOR 3 SV
- UC Job Code: 005156
- Number of Positions: 1
- Appointment Type: Staff: Career
- Percentage of Time: 100%
- Shift (Work Schedule): Monday – Friday, 8:00 AM - 5:00 PM
- Location: Davis, CA
- Union Representation: SV - Student Service Advising Professionals
- Benefits Eligible: Yes
- Work Environment: Hybrid (mix of on-site and remote work). UC Davis is a smoke and tobacco-free campus. Position requires work at a computer for extended periods, with frequent foot traffic, interruptions, conversations, and ringing phone lines. Employee is responsible for following health and safety guidelines.
Special Requirements
- This is a critical position. Employment is contingent upon clearing criminal background check(s), and may include drug screening, medical evaluation clearance, and functional capacity assessment.
- Misconduct Disclosure Requirement applies.