Executive Assistant/Office Manager

Job Title: Executive Assistant/Office Manager

About the Role

ARServices delivers innovative program management, financial, technical, and advisory solutions that advance national security missions across the Federal Government. The Executive Assistant/Office Manager provides proactive executive support to the CEO while overseeing key office operations and coordinating administrative functions for the corporate office. This role requires exceptional organizational skills, sound judgment, discretion, adaptability, and the ability to anticipate needs in a fast-paced, mission-driven environment.

Key Responsibilities

• Provide proactive calendar management for the CEO, including scheduling, prioritization, conflict resolution, and adjustments.
• Serve as a primary point of contact for executive communications with internal and external stakeholders.
• Coordinate executive meetings, including scheduling, agendas, meeting materials, logistics, and follow-up actions.
• Arrange and coordinate domestic and international travel, including itineraries, accommodations, and related logistics.
• Support the day-to-day operations of the corporate office, including coordination of vendors, office supplies, facility needs, and company events.
• Prepare, edit, and organize executive correspondence, presentations, reports, and other business documents as needed.
• Exercise sound judgment, professionalism, and the highest level of confidentiality when handling sensitive information.
• Build and maintain effective working relationships while anticipating the administrative and operational needs of the Executive Office.
• Demonstrate initiative, adaptability, and a commitment to continuous learning while contributing to the efficient execution of executive priorities.
• Perform other duties and special projects as assigned.

Requirements & Tech Stack

• Microsoft Office Suite: Advanced proficiency in Outlook, Word, Excel, and PowerPoint.
• Secret clearance (Active required; Secret or Top-Secret preferred).
• Valid driver's license.

Qualifications

• Demonstrated experience providing administrative, executive, project, or operational support in a professional business environment.
• Demonstrated competencies in organization, prioritization, problem-solving, and managing multiple competing priorities with exceptional attention to detail.
• Proven learning agility with the ability to quickly adapt, learn new systems, and assume increasing levels of responsibility.
• Strong executive presence, professionalism, discretion, and emotional intelligence, with the ability to build productive working relationships across all levels of the organization.
• Excellent written and verbal communication skills, including the ability to prepare, edit, and organize executive correspondence and business documents.
• Demonstrated initiative, sound judgment, and the ability to work independently while exercising the highest level of confidentiality.
• Bachelor's degree in Business Administration or a related field.
• Flexibility to occasionally work extended hours or support business events as needed.
• Experience supporting executive or senior leadership is preferred.
• Experience in a government contracting, defense, military, or similarly regulated environment is preferred.

Location & Travel

• Full-time, on-site position.
• Based in Falls Church, VA.
• Occasional evening or weekend support.